Function documentationPostprocessing of Bank Statements

 

You can use the postprocessing of bank statements function (transaction FEBA_BANK_STATEMENT) to process in a timely and straightforward way any bank statements that could not be posted by the system automatically. The single screen transaction for postprocessing bank statement items supports you with information and functions needed in your day-to-day work to be able to post the open bank statement items in the system manually.

Prerequisites

  • You have activated the Financials Extension (EA-FIN) enterprise extension.

  • You have made the necessary settings in Customizing of Bank Accounting. For more information, see the relevant documentation of the SAP Customizing implementation guides.

Features

  • Targeted selection of bank statement items

    • You can create a worklist of bank statement items that you want to process according to various criteria, such as company code, account number or status of bank or subledger accounting.

    • You can also create the relevant selection criteria once, and them save them as a variant. This means, for example, you can always call the statements for the previous day with the same variant. To switch between different variants, choose Worklist -> New Selection.

    • By changing the layout, you can display the bank statement items in the worklist in such a way that only that information is displayed that is necessary for your processing activities. To adapt the worklist, choose the function line Select Layout.

  • Detail area for bank statement items

    The detail area offers an overview of the most important data for a bank statement item, such as note to payee, transaction, business partner, currency, posting date. You can edit the following attributes of a bank statement item, for example:

    • Note to payee

      You can change the note to payee if you need to correct document numbers (remove blank spaces, insert missing zeros). If you have a payment advice as a file (for example, as a PDF, e-mail, Microsoft Office document, text file), you can copy the entire content of the advice note to the note to payee, and start the scan of the note to payee again.

    • Transaction

      When you select the transaction, you specify the business criteria based on which the system scans the note to payee. Depending on the transaction, you start a search for documents, open items, payment advice notes, data mediums, or checks.

    • Foreign currency amount

      For payments in a currency different from the system currency, you can translate the foreign currency in the detail area.

  • Save processing status

    You can also save the processing status of your bank statement items without posting, so you can continue processing later.

  • Assignment, document entry, and payment usage

    After the selected bank statement items have been scanned, a results list of the open items found is displayed.

    • You see an overview of the amounts already assigned and of the payment amount still open. You can post the residual amounts as residual items or partial payments according to the difference posting type you selected.

    • If the scan of the note to payee does not find all of the open items, you can import more items that are added to the results list. Relevant search parameters are customer, vendor, and item amount, for example.

    • After the open amount has been assigned or distributed successfully, the simulation (optional) and posting to the system is carried out and the posting document created. You can also view the cleared documents in the payment usage.

  • Application log

    The logging and display of the application log takes place within the transaction on a separate tab.

  • Additional functions

    Depending on the transaction you select, additional functions are available to you within postprocessing:

    • Creation of on account postings

    • Account assignments to G/L accounts (optionally with account assignment template)

    • Creation and display of dispute cases

    • Insertion of attachments and notes

    • Creation of service requests to the Accounting Interaction Center (AIC)

Activities

To edit bank statements, in the menu for the SAP Easy Access screen choose Start of the navigation path Accounting Next navigation step Financial Accounting Next navigation step Banks Next navigation step Incomings Next navigation step Bank Statement Next navigation step Postprocess End of the navigation path. For more information about how you postprocess bank statement items, see Edit Bank Statement Item.