Material Exchange in RFQs and Quotations

Use

This function enables you to exchange a part in the request for quotation (RFQ) or in the quotation, which you might want to do if the supplier cannot deliver the part that you requested and provides an alternative quotation.

Features

You can replace a part that you have already created in the request for quotation or quotation with another part. In follow-on documents that reference the quotation, only the material number quoted in the quotation is used, allowing an integrated procurement process. The new part overwrites the original entry. After the parts have been exchanged, all the purchasing functions (such as supplier determination or price determination) apply to the new part.

You can replace the original part with

  • A fully interchangeable part

  • A one-way or restricted interchangeable part

  • A part that has no relationship with the original part

    Note Note

    You can use this last option only if you have selected User-defined Exchange in the Quotation in the manufacturer part profile to which the original part has been assigned either directly or indirectly by its Form-Fit-Function (FFF) class.

    End of the note.

The system displays an overview of all the parts that are fully or restricted interchangeable with the original part.

Activities

  1. Select the item and choose Start of the navigation path Item Next navigation step More Functions Next navigation step Exchange Part End of the navigation path .

    A selection screen appears, displaying all fully and restricted interchangeable parts.

  2. Double-click on one part for the exchange, or enter a part in Part in the Quotation .