Journal Entry Form

Model information

Read-only fields that display the environment name and the model for which you are entering the journal.

Header dimensions

The fixed dimensions for all journals in the current model that are displayed in the scope context area of the journal entry form. You select members for each dimension by clicking the entry cell to display the Member Selector dialog box.

Additional Properties

Text fields or lists containing clarifying information, such as date or type, that you save along with the journal entry form. The system does not require additional header items, but your business process may require them. If they are present in your journal entry form, you must complete them before you can post a journal entry.

Multiple Headers

Choose this option if the same amounts need to be posted to more than one member in one of the dimensions in the data region. When you select the Multiple Headers option, the associated Dimensions member lookup then becomes available.

Multiple Values

Choose this option if different amounts need to be posted to more than one member in one of the dimensions in the data region. When you select the Multiple Values option, the associated Dimensions member lookup then becomes available.

Journal Entries tab

Display in columns so that each row under the dimension name is unique. Each unique combination of members represents one detail line. You can enter the members associated with the data values you want to change, and the debit or credit amount. When you create multiple entries with multiple values from a single header item, a set of debit and credit columns displays for each additional member specified.

Multi Posting tab

The journal entry is posted to the database under each dimension member defined for Multiple Headers and Multiple Values. This tab is grayed out until one of the aforementioned options is selected.

Status information

The following information displays for auditing purposes:

• Status: The current status of the journal entry. Statuses include Saved, Posted, Unposted, and New.

• Original ID: If a journal entry is reopened, the old journal ID is the ID of the original entry.

• ID: Lists the journal ID (determined by model).

• Group ID: Taken from the first Journal ID in the Group.

Journal options

These options allow you to perform advanced functions on the journal entry:

• Balanced: This option allows you (or an administrator) to require that journals are balanced upon posting.

• Reopen in Next Period: This option allows you to reopen the journal entry to another account in a subsequent time period.

• Auto Reverse: This option allows you to reverse the credit or debit value in the journal entry in the next time period.

  Note

  This option sets up a new journal; it does not create postings.