Journal Postings

An administrator has given you Post rights.

One or more journal entries have been saved.

When you post a journal entry, the system takes the following actions:

• Validates the journal entry for completeness and accuracy. For example, if you require balanced journal entries, debits must equal credits.

• Locks the journal entry so it cannot be edited.

• Applies the values in the journal entry to the database, so application data is appended to the numbers in the database. (Unlike in input schedules, the system appends data, it does not replace it.)

• Updates the entry to record the user who posted the entry. This information is useful when you create journal reports for the entries.

Reposting journal entries

You can repost journal entries that you accidentally delete. Only journal entries that have previously been posted can be reposted.

Unposting journal entries

You can unpost one or more journal entries to make changes to them.

Multi-Posting journal entries

You can configure a journal entry to be posted to the DataStore Object (advanced) under multiple dimension members that you define in the journal entry page. You can choose one or both of the following:

• Multiple headers: the same amounts need to be posted to more than one member in one of the dimensions in the data region. For example, the journal entry needs to be posted to both the actual and forecast categories.

• Multiple values: different amounts need to be posted to more than one member in one of the dimensions in the data region.

• To post one or more standard journal entries, in the Journals page, select a journal entry and click Post in the toolbar. All of the selected journal entries are posted.

• To find a specific entry to post, from the Journals page, select Advanced Query from the Filter by dropdown menu, and build a query to find the entries that you want to post. Select all entries that you want to post, and then click Post in the toolbar. To select non-contiguous journal entries, hold down the CTRL key as you make your selections.

• To unpost a journal entry, in the Journals page, select a journal entry and click Unpost in the toolbar. When you unpost a journal entry, the following events occur:

  • The system keeps the same journal ID.

  • The status of the journal entry changes to Unposted.

• To configure a journal entry for multi-posting mode

  1. In the Journals page open the journal entry. Select one or both of the following options, and select the dimension member from the corresponding member lookup:

     • Multiple Headers

     • Multiple Values

  2. Click the Multi Posting tab to add additional headers or values:

     Note

     The Multi Posting tab is greyed out, until you select one of the options listed above.

     • To add additional headers, in the Multiple Headers list click Add, then select the dimension members you require from the Member Selector dialog box.

     • To add additional values, in the Multiple Values list click Add, then select the dimension members you require from the Member Selector dialog box.