User-Specific Settings

Use

You can restrict the data displayed in the dynamic menus and thus narrow down the search for courses. The advantages of doing so include:

  • Improved system performance

  • Clearer structure in which to edit data

    In addition, you can configure settings that apply generally for the display and editing of objects. For example, you can specify that infotypes are displayed on tab pages on the object data screen, or make settings regarding external number assignment for objects.

The settings are user-specific in that each user’s choice of access is retained even after the user logs off.

You can delete the settings you have made at any time. Changes are not effective until the next time you log on (with the exception of the setting set and delete access , which is immediately effective).

Features

You access all of the settings for the dynamic menus on the SAP Easy Access screen in the SAP Standard Menu under Start of the navigation path Human Resources Next navigation step SAP Learning Solution Next navigation step Settings Next navigation step User-Specific Settings. End of the navigation path

You can also access them in all the dynamic menus under Settings or by clicking .

You specify the dynamic menu to which your settings apply in the dialog box that appears when you call the function. The following settings are available:

Tab PageReporting

Here you can make all of the settings that are relevant for the dynamic information menu :

  • Currency key : amounts are displayed by default in the currency you enter here if you make no other specifications on the report selection screen.

  • Display selection screen : this entry lets you specify whether reports requested in the dynamic information menu are started directly or by first accessing the report’s selection screen. If you want to work without accessing the selection screen, you select data for the report by positioning the cursor on the object in question when you call the report.

    See also: Selection Screen On/Off

  • Standard selection screen : when you select this option, you specify that the option Standard selection screen is selected by default on the selection screen of the pre-report. This screen (where available) is automatically displayed when you request reports in the dynamic information menu. When you then click , the report automatically takes you to the more detailed selection screen of the main report.

Tab PageDynamic Menus:

This tab page contains other tab pages where you can make general and specific settings relevant to the dynamic menus: course menu, participation menu, information menu, planning menu, resource menu , and tool menu .

Tab PageFilter:

Here you can restrict the courses that are displayed in the dynamic menus by specifying a language, a location, status, or course attributes (such as internal or external ). Multiple selection of specifications is possible. You should, however, ensure that the specifications you make can be logically combined with one another since there is an AND link between them. So, for example, you should not select the options planned only together with followed-up only since it is not possible to do follow-up processing for planned courses.

When you have made your settings, the system re-imports the structure, or substructure, on the basis of your choice.

Example Example

If you want to display courses held in English that still have places available, select English under Language and the option available only.

End of the example.
Tab PageSorting

Here you can specify the sorting sequence in which objects (course groups, course types, and participants) are displayed in the dynamic menus.

  • Course group/type : you can specify a display sorting sequence for the object ID, abbreviation, and name of these objects.

  • Participants: in the case of participants, you can specify a sorting sequence for participant ty pe, participant name, booking priority, booking date, and organizational assignment data .

    Note Note

    It is not necessary to include all of the criteria. For example, it is sufficient to specify the sorting sequence participant type for participants. If you specify multiple criteria, they are displayed in the sequence you specify.

    End of the note.
Tab Page: Training Menus

Here you can specify the default time period used to display data in the course menu , the participation menu, and the information menu. You can also set an initial point of access:

  • Period : you can enter a start and an end date here to determine the data selection period. If you select the option Fixed date, the dates you enter are retained. If you do not select this option, the start and end dates are moved forward by one day on a daily basis. (The length of the time period does not change.)

  • Initial point of access: here you specify that only a certain substructure is read. The display only includes objects that are related with the root object you specify. To do this, you enter the ID of the root object (course or type). To delete this setting, simply delete the object ID from the field. When you do so, the previous structure set is read the next time you call the transaction.

    Note Note

    It is also possible to set a point of initial access in the menu display. To do so, position the cursor on the root object in question (course group or type) and choose .

    Choose to view the overall structure at any time regardless of the initial access setting. Your access choice is not deleted when you do this.

    Choose to delete the initial access setting again. When you do so, the overall structure is immediately displayed.

    End of the note.
Tab PagePlanning Menu

Here you can make the same settings for the planning menu as described in the section Tab Page Course Menus .

Tab PageResource Menu

Here you can make the same settings for the resource menu as described in the section Tab Page Course Menus .

Tab PageTool Menu

Here you can make the same settings for the resource menu as described in the section Tab Page Course Menus .

Tab PageMaster Data

Here you can make specific settings for the master data catalog and general settings for the display and editing of objects in the dynamic menus (under Display options ):

  • Display PC Editor : if you select this option, you can use a text editor for entering subtypes of the Description infotype. If you do not select the option, only a line editor is available.

  • Display tabstrips : If you select this option, the infotypes of an object are displayed on tab pages on the data screen of the object. In the standard system, this option is active.

  • Ext. Number assignment : if you select this option, you can assign object IDs manually when you create new objects. In the standard system, the option is not active. In other words, internal (automatic) number assignment is set.

    Note Note

    You specify the number ranges for your objects in Customizing for Training Management under Start of the navigation path Basic Settings Next navigation step Number Range Maintenance End of the navigation path .

    End of the note.

  • Display dropdown list : if you select this option, the integrated possible entries help is available for input fields in the form of a Dropdown list.

  • Last changed by : if you select this option, change information is automatically displayed in the master data catalog (such as last changed by ).

  • Here you can make the same settings for the resource menu as described in the section Tab Page Course Menus .

Tab PageView:

Here you can configure general settings for the display of objects and additional information in the dynamic menus:

  • With key : if you select this option, the object IDs and object type keys are displayed in the dynamic menus.

  • With additional information : if you select this option, additional information (such as relationships with objects in the master data catalog ) is displayed in the dynamic menus.

  • With short name : if you select this option, the object short name is displayed in the dynamic menus.

See also:

Dynamic Menus