Participation Prebooking

Caution Caution

The following applies to time-dependent courses .

End of the caution.

Use

If there is no course scheduled in the required period, you can make prebookings for participants. Prebookings are made for the course type and for a specific time period. As soon as courses of the course type are offered, prebookings can be converted into bookings.

The prebooking function constitutes an additional planning feature by providing important demand information that can be used for reporting purposes.

The information is also used in the planning function to determine what demand exists for a course type on the basis of the prebookings received for it and then to plan a sufficient number of dates to meet the demand.

In the context of Career and Succession Planning, prebookings can be regarded as future qualifications to be attained.

See also:

Course Planning

Features

  • Specify prebooking priorities

    When you create prebookings, you can specify a prebooking priority that automatically becomes the booking priority when the prebooking is converted.

  • Specify location and language

    You can specify a course language and/or location if required.

  • Prebook all participant types

  • Create and change participants when prebooking

  • Use note function for prebookings

  • Propose prebooking when booking

  • Prebook list

    The Prebook List function lets you make multiple prebookings in one step. You can either prebook one participant for multiple course types at one go, or multiple participants (and participant types) for one course type.

  • Unlimited prebooking period

    The system automatically proposes a default prebooking period dating from the current date to the latest system date (12/31/9999). As a rule, a prebooking is valid from the current date until it is converted to a booking.

    The following situations can restrict the prebooking period:

    • The participant does not exist for the entire period of the prebooking. This would be the case, for example, when a contract of employment has not yet begun or is terminated in the prebooking period.

    • The course type does not exist for the entire period of the prebooking.

    • You define a different period for the prebooking.

  • Special features of N.N. (no name) bookings

    In the case of N.N. prebookings, you can change the number of prebookings at a later date.

See also:

Prebooking Participation

Prebooking Multiple Participants for a Course Type

Prebooking a Participant for Multiple Course Types