Edit Loans

Function

Activities

What you should know

Creating a Loan

  1. Create a record for the Loans infotype (0045)

  2. Create a payment in the infotype record.

Since the loan type is stored as a subtype of the Loans infotype (0045), you must define it when creating the infotype record. The field is no longer available for input in the detail screen of the infotype.

Creating Special Repayments

Create a repayment using one of the following payment types in the Loans infotype (0045 ) :

  • Special repayment (external)

  • Special repayment (payroll)

The system proposes the outstanding loan balance amount as the repayment amount.

Displaying a Repayment Plan

Call the repayment plan in the desired record of the Loans infotype (0045).

For more information, see repayment plan .

Correcting Incorrect Entries

Change an existing record for the Loans infotype (0045)

Changing the following loan data at a later data leads to a retroactive accounting run in Payroll:

  • Validity period

  • Loan Condition

  • Individual interest rate

  • Repayment or annuity installment and the currency

  • Repayment start date

  • Payments

    Retroactive accounting takes place until the date that is created as the validity start date of the Loans infotype (0045). If you only change payment information, the system uses the date of payment as the retroactive accounting threshold.

    The loan amount and approval date are fixed elements of a loan. These values must remain constant in all the loan infotype records. For this reason you cannot change these entries at a later date.

Changing the Interest Rate, Repayment Installment, or Annuity Installment

  1. Copy the corresponding record of the Loans infotype (0045).

  2. Change the validity start date and, if required, the validity end date of the new infotype record and carry out the desired changes.

The infotype record is then delimited.

If several infotype records exist for a loan in one payroll period, the repayment or annuity installment for the infotype record that is valid at the beginning of the period is evaluated in Payroll .

The loan amount and approval date are fixed elements of a loan. These values must remain constant in all the loan infotype records. For this reason you cannot change these entries at a later date.

Processing Loans for an Employee Who Changes Company Code

  1. The employee changes company code.

  2. Delimit the corresponding record of the Loans infotype (0045) to the date of the change of company code.

  3. Close the employee’s loan with a complete repayment.

  4. If payments exist that are due after the date of the change of company code, delete them so that a new loan for the employee can be created.

  5. Create a new loan for the employee from the point in time that he belongs to the new company code.

  6. Create a payment of the remaining balance with the Loan Balance Transfer payment type.

  7. If required, create payments again that were deleted for the old company code.

If an employee changes the company code, he/she can transfer his/her loan to the new company code.

This can be the case, for example, when the employee works for another company within your group.The employee cannot in this instance transfer the loan to the new firm. That is to say, he would no longer make repayments to the company that awarded him the loan, but to the new company.

Those who make a total repayment in whatever way, is subject to company regulations.You must manually incorporate the repayment of the loan in Posting to Accounting.

Processing Loans for an Employee Who Leaves

Close the loan with a special repayment or complete repayment, before the employee leaves.

If the employee leaves with a company loan, you must make sure that he/she has completely repaid the loan. After the employee has left, payroll is no longer performed for him/her, which means that repayment cannot take place via payroll. Any outstanding debts must be settled in Financial Accounting.

If an employee leaves, for whom there exists an open loan, a message is displayed in the payroll log.The system no longer settles outstanding balances automatically.

Making Loan Inactive

  1. Copy the existing record of the Loans infotype (0045).

  2. For the validity start and end dates of the new infotype record, enter the period in which the repayment of the loan is to be inactive.

  3. Enter 0 as the repayment or annuity installment of the new infotype.

After you have made the changes, the following infotype records exist for the loan:

  • Record 1: from the validity start date to the date from which repayment should become inactive

  • Record 2: from the date on which repayment should become inactive to the date from which repayment should recommence

  • Record 3: from the date on which repayments should start again to the validity end date

Deleting Loans

  1. If you have already created payments for the loan, delete these in the respective record of the Loans infotype (0045).

  2. Delete the infotype record.

You can, for example, delete a loan that you have created accidentally for the wrong employee.

If a loan has already been paid to the employee and the employee has not repaid it completely, you cannot delete the respective infotype record.

You cannot delete loans that have been paid back completely, and for which processing is complete.