Calling the DRB Using Accounting Documents

Use

You have the following options for calling up the DRB using accounting documents:

  • The document display (transaction FB03)

  • Program RDRBFI00

Features

Call using the document display (transaction FB03)

Prerequisites

To make sure that the document display can also display archived accounting documents, you have to make the appropriate setting in transaction FB00 . To do this, set search strategy 1 on the tab page Document display .

To access the archive you also need the application-specific archive index (table ARIX_BKPF) or an archive information structure for either field catalog SAP_FI_DOC_00 1 or SAP_FI_DOC_ 00 2. If you use an information structure then you only require fields BUKRS, BELNR and GJAHR for the document display.

Note Note

You usually require more than these fields for other functions in the DRB.

End of the note.

Calling up the DRB

From the accounting document display (Transaction FB0 3) you can access the DRB via Start of the navigation path Environment Next navigation step Document Environment Next navigation step Relationship Browser End of the navigation path .

Call up via Program RDRBFI00

Prerequisites

So that the program can access the archive automatically, either an archive information structure for field catalog SAP_FI_DOC_00 1 or SAP_FI_DOC_ 00 2, or the application-specific archive index (table ARIX_BKPF) is required.

If you use an archive information structure then you are recommended to include the following fields:

  • Document number (BELNR)

  • Company code (BUKRS)

  • Fiscal year (GJAHR)

  • Posting period (MONAT)

  • Posting date (BUDAT)

  • Document type (BLART)

  • Reference document number (XBLNR)

These parameters are contained in program RDRBFI00.

Calling up the DRB

Program RDRBFI00 is contained in the role Document Relationship Browser (SAP_DRB).

The program generates a list from which you can access the DRB by double-click.

The program also finds archived documents using the application-specific archive index (table ARIX_BKPF).

Note Note

Make sure that fields MONAT and XBLNR are not contained in the archive index. If you want to select using these fields you should use an information structure.

End of the note.

With program RDRBFI00 you can also select the archive files to be evaluated manually. You can find the corresponding dialog under Start of the navigation path Extras Next navigation step Data Source... End of the navigation path on the selection screen. This is where you choose whether the system is to read from the database or from the archive and whether automatic access should be made via the archive information system or table ARIX_BKPF, or whether you want to select the archive file manually.

Note Note

You can control the standard procedure for this selection with an entry in table ASACCESS 0 1.

End of the note.

You have the following options depending on the entries in table ASACCESS01:

  • If table ASACCESS01 contains an entry in the form

REPORTTYPE <Space>

REPORT RDRBFI 00

ASACCESS X

then the program reads from the database and from the archive. The archive information system or the application-specific archive index (table ARIX_BKPF) is used to access the archive.

  • If table ASACCESS01 has an entry in the form

REPORTTYPE <Space>

REPORT RDRBFI 00

ASACCESS <Space>

then the standard program reads only from the database.

In this case you can override the standard procedure via Start of the navigation path Extras Next navigation step Data Source.. End of the navigation path .

  • If table ASACCESS01 does not contain an entry in the form

REPORTTYPE = <Space> and

REPORT = RDRBFI00

then the standard program reads only from the database. In this case you can override the standard procedure via Start of the navigation path Extras Next navigation step Data Source.. End of the navigation path .