Recurring Entries


Recurring entries are business transactions that are repeated regularly, such as rent or insurance payments. They are posted by the recurring entries program based on recurring entry documents.

The following data never changes in recurring entries:

  • Posting key

  • Account

  • Amounts

You enter this data in a recurring entry original document. The recurring entry program uses the recurring entry original document as a basis for creating accounting documents.


The system uses the recurring entry original document that you enter as a reference. The recurring entry original document is not an accounting document and therefore does not affect the account balances.

In the recurring entry document, you define when a posting is to be created with this document. Postings can be made periodically or on a specific date:

  • For periodic postings, specify the first and last day of execution, as well as the interval in months.

  • If you want to specify certain dates, enter a run schedule in the recurring entry original document. Store the required dates in the Implementation Guide (IMG) under Start of the navigation path Financial Accounting (New) Next navigation step Financial Accounting Global Settings (New) Next navigation step Document Next navigation step Recurring Entries Next navigation step Define Run Schedules End of the navigation path and Enter Run Dates.


To post recurring entry documents, you need to set up a separate number range for the company codes that use them. Use key X1 for the number range. The system takes numbers for the recurring entry original document from this number range.

Program SAPF120 creates accounting documents using the recurring entry original documents. You have to run the program at regular intervals. It checks each recurring entry original document to see if an accounting document should be created.

Note Note

Cross-company code transactions cannot be posted with the recurring entry program.

End of the note.


Using recurring entries requires the following steps:

  1. You enter a recurring entry original document once. In this document, you enter the data necessary for posting accounting documents, such as the amount, account number, and posting key. You also enter control information: Day of the first run, day of the last run, and scheduling dates.

  2. Run the recurring entry program at the intervals you require. It determines which recurring entry documents have to be processed and creates a batch input session that contains the following:

    • Data required to post accounting documents

    • Data for updating recurring entry documents. This includes next run date, the number of runs, and a deletion indicator if necessary.

  3. Process the batch input session. This posts the accounting documents, updates the transaction figures of the accounts posted to, and updates the recurring entry documents themselves.