Special Features for Delivery Schedules

 

Special features for delivery schedules allow you to define for each sold-to party or combination of sold-to party/unloading point how delivery schedules are to be processed. The system checks this record in Customizing for every incoming delivery schedule. If it cannot find a record for the particular sold-to party, it issues an error message and ends processing of the IDoc.

There are several optional features that you can set in this record. You can:

  • Enter a message version

Using a version, you can designate how the system should react to errors during checks on the incoming delivery schedules of a particular sold-to party. You can set the system to issue a warning message, an error message, or no message at all. You can also, for example, set all the messages to be issued as errors. Note that in the standard system, all variable messages are issued as warnings.

There are no preset version numbers in the standard system. You can maintain new ones by choosing Start of the navigation path Sales Next navigation step Sales Next navigation step Documents Next navigation step Define variable messages. End of the navigation path Here, you can assign message types different from those in the standard system to individual messages.

Example Example

Start of the navigation path Opel: Version 01 Next navigation step Message 071 (message type: error) End of the navigation path

Start of the navigation path Autos Inc.: Version 02 Next navigation step Message 071 (message type: none) End of the navigation path

In this example, version 01 has been defined for Opel and contains message 071: “Check item X, quantity change exceeds the change tolerance”. This message has been designated as an error message.

Version 02 has been defined for Autos Inc. Since the customer does not attach much importance to tolerance levels, no message category has been assigned to message 071. If the system determines that a tolerance level has been exceeded, no message will be issued.

End of the example.

  • Activate a special rule for an automobile manufacturer

You can use this field to refer to any of the various user exits that you program for EDI processing. The system will then take the user exits into account when processing delivery schedules for the automobile manufacturer that you designate.

Example Example

An automobile manufacturer sends material numbers in just-in-time (JIT) delivery schedules in a different format than in forecast delivery schedules. You program a user exit to convert the format of material numbers sent in JIT delivery schedules to match that in forecast delivery schedules.

End of the example.

  • Enter a delivery prefix for the customer delivery number

Customers often use only a portion of your internal delivery number for their records, usually the last few digits. When they send this number in a delivery schedule, the system adds to it the prefix that you have entered here to find the internal delivery number. The system uses the last internal delivery to check self-billing documents. Or you can manually call up the last delivery to check or recalculate cumulative quantities.

  • Specify whether the system should use the customer purchase order number or unloading point sent in the delivery schedule to find the related scheduling agreement

  • Specify how data on packaging material sent in a delivery schedule should be handled

You can set the system to:

  • Automatically send a mail informing the employee responsible that packaging data is available for processing

  • Send a mail, and copy the data as text into the scheduling agreement

  • Ignore packaging data altogether

  • Copy data into the scheduling agreement with no mail

  • Specify whether an employee should be notified if general texts are sent in a delivery schedule

  • Activate test runs for delivery schedules

When you set this indicator, the system does not automatically process an incoming delivery schedule. It sends the employee responsible a mail and the IDoc must then be processed manually.