Wage and Salary Payments

Purpose

The process of wage and salary payment allows you to make payments to third-parties as well as to your employees. This process supports different payment mediums, for example, disks in country-specific disk formats, checks, and other country-specific data mediums.

Prerequisites

The employee master data contains the following payment data:

  • Personal Data infotype (0002)

  • Address infotype (0006)

  • Bank details infotype (0009) in which you specify the main bank and, if required, other bank details for your employees the term 'Bank Detail' has, therefore, a broader meaning.

  • Any country-specificinfotypes containing payment information.

The Bank Details infotype is interpreted during the payrollrun, and the Personal Data and Addressses infotypes are processed in the Preliminary Data Medium Exchange Program.

The master data information must be correctly processed in payroll accounting. The items to be posted are stored in the Bank Transactions table(BT) and these entries are read during the payrment process.

Process Flow

1.Preliminary program data medium exchange

A dataset is generated from the entries I the Bank Transactions table for the payroll results. This dataset contains the payment data and serves as the input for the subsequesnt payment medium program. The test run log, which you can trigger fefore a live run, gives and overview of the selcted dataset.

When performing a live run, it si possible to flag the transferred records with the data and time of processing in the Bank Transaction table. It is then only possible to repeat a live run by specifying this time stamp. For security reasons, SAO recomends that you use this flag option.

  • If you use the Bank Transfer payment method, the remuneration statement is printed during the preliminary program data medium exchange. This also takes place if the employee receives no payments.

The result of the preliminary probram is a dataset of transfer data-the payment data- stored in tables, which are subsequently read by the payment medium program. The payment medium program transfers the data to the appropriate payment medium.

2.Creating a data medium

The selected dataset is converted into the contry-specific data medium exchange format and printed in a file.

You can select a specific payment for processing and enter specific processing data.

You also receive a payment summary with a detailed list of the individual items.

The data medium administration function supports you when editing the data medium.