Integration of Funds Management without using Position Management

Use

You can store the following account assignment objects from Funds Management in the employee’s master data or in Organizational Management to post personnel expenses to these account assignment objects within posting the payroll results to Accounting.

  • Funds center

  • Commitment item (in certain cases only)

  • Fund

Integration

You use the Funds Management component (FI-FM).

Prerequisites

You have specified from when account assignment objects from Funds Management should be transferred when posting to Accounting in Customizing for Financial Accounting under Funds Management -> Actual and Commitment Update -> Integration -> Integration with HR (Human Resources) -> Define Begin of HR Integration . It is only possible to store account assignment objects from Funds Management in the employee’s master data or in Organizational Management from this point in time onwards.

You have made the relevant settings in Customizing for Personnel Administration so that the account assignment objects from Funds Management can be entered in the HR master data.

Scope of Function

You can assign an employee account assignment objects from Funds Management in different ways:

  • You can assign a funds center and, optionally, a fund to the employee in the Organizational Assignment infotype (0001).

  • Using the Cost Distribution infotype (0027), you can assign the employee to several funds centers and, optionally, funds on a percentage basis so that his/her personnel expenses are distributed to these account assignment objects.

  • You can assign the employee to a position to which a cost distribution is assigned that contains one or several funds centers. The employee can also be assigned to several such positions on a percentage basis.

  • You can assign individual remuneration elements for an employee to a funds center and, optionally to a commitment item and a fund, by storing a cost assignment in the infotypes intended for this purpose. For a list of the most important infotypes in which you can specify a cost assignment, see Posting-Relevant Information from Master Data, Time Data and Organizational Management .

If the system can no longer post to the fund for the Funds Management account assignment to be used because it’s financial purpose has expired (for example, in the case of a retroactive accounting run), the system deletes the fund from the relevant document line of the posting document (a fund is not given for the posting). The system documents deletion of the fund from the document line in the posting document.