Archiving Invoice Documents (MM-IV)

Definition

Object MM_REBEL for archiving invoice documents in the MM Invoice Verification component.

Structure

The archiving object MM_REBEL for archiving invoice documents consists of the following segments:

  • RBKP (document header - incoming invoice)

  • RBTX (taxes - incoming invoice)

  • RSEG (document items - incoming invoice)

  • RBCO (account assignments)

  • RBWS (withholding taxes - incoming invoice)

  • KONV (conditions - incoming invoice)

  • NAST (messages) *)

  • RBVS (splitting - vendor line)

  • CDHDR/CDPOS (change documents)

  • RBEX (BW key figures) *)

  • MRMRBBW_ERR_EXTR (BW message log) *)

*) These objects are not archived but deleted.

Selection of Invoice Documents

You can select invoice documents using the following criteria:

  • Invoice document number

  • Fiscal year

  • Company code

  • Creditor

  • Posting date

  • Document date

  • Reference

Archived invoice documents can be displayed but cannot be reloaded.

Integration

Dependencies

The status of a document determines whether or not the document can be archived:

  • Documents with the status Closed or Deleted can be archived.

  • Documents with the status Not Verified, Incorrect, or Correct cannot be archived.

Financial accounting documents created when invoice documents are posted are not archived with the MM_REBEL object. They are archived in Financial Accounting.

Residence Time/Retention Period of Data in the System

The retention period for invoice documents can be configured in Customizing. The posting date in the invoice document header is relevant for the retention period.

If a retention period has not been set in Customizing, the system takes the minimum retention period as 9999 days.

Presettings

In Customizing for Invoice Verification, you can set the retention period for invoice documents per company code under Define Document Lives.

You specify technical values for the archiving run (such as name, path, and maximum size of the archive file) and settings for the deletion program in Customizing for archiving.

Authorizations

To archive invoice documents, you need authorization for object M_RSEG_WMB (invoice documents in company code) with activity 06, in addition to the General Archiving Authorization.

Reading Archived Data

You can display the archived documents. To do this, choose Start of the navigation path Further Processing Next navigation step Archiving Next navigation step Display Archived Document End of the navigation path from the Logistics Invoice Verification menu.

See also:

Logistical Invoice Documents in the DRB (MM-IV)

ILM-Related Information for the Archiving Object

You can use this archiving object with the ILM object MM_REBEL within SAP Information Lifecycle Management. A prerequisite for this is that you have activated the corresponding Information Lifecycle Management (ILM) business function (transaction SFW5). The system then additionally shows the ILM Actions frame. With these actions, you can carry out an archiving in which the retention periods defined in the Information Retention Manager are evaluated, for example. Furthermore, you can make snapshots (copies) of data or destroy data that satisfies the prerequisites.

The following fields for MM_REBEL are defined in the ILM policy and in processing for ILM policies (transaction IRMPOL):

  • Available time references

    • End of fiscal year (END_OF_FISCAL_YEAR)

    • End of year (END_OF_YEAR)

  • Available standard condition fields

    • Standard field country from company code (BS_COUNTRY_OF_BUKRS)

  • Available condition fields

    • Document type (BLART)

    • Company code (BUKRS)

    • Origin of a logistics invoice verification document (IVTYP)

    • Plant (WERKS)

  • Available policy categories

    RTP: Retention rules

For more information, see SAP Information Lifecycle Management.