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Deletion of Personal Data in Lean Staffing

This feature enables you to block and delete personal data in a simplified way by using SAP Information Lifecycle Management (ILM).

Personal data collected in business partner master data can be blocked as soon as business activities that use this data are completed and the residence time for the data has elapsed; after this time, only users with additional authorizations can access this data.

When the retention period for data expires, personal data can be destroyed completely so that it can no longer be retrieved. Retention periods must be defined in the customer system.

Technical Details

Product Feature is

New

Country Dependency

Valid for all countries

Application Component

IS-PRS-LS

Availability

SAP S/4HANA 1709

Additional Details

Based on the retention period defined for data in the customer system, an end of purpose (EoP) check determines whether this data is still relevant for business activities. The retention period is part of the overall lifecycle of personal data, which consists of the following phases:

  • Business activity: The relevant data is used in ongoing business, for example, contract creation, delivery, payment.

  • Residence period: The data remains in the database and can be used in case of subsequent processes related to the original purpose, for example, reporting obligations.

  • Blocking period: The relevant data needs to be retained for legal reasons. During the blocking period, business users of SAP applications are prevented from displaying and using this data; it can only be processed in case of mandatory legal provisions.

  • Deletion: The data is deleted and no longer exists on the database.

Blocking of data can impact system behavior in the following ways:

  • Display: The system does not display blocked data.

  • Change: It is not possible to change a business object that contains blocked data.

  • Create: It is not possible to create a business object that contains blocked data.

  • Copy/Follow-Up: It is not possible to copy a business object or perform follow-up activities for a business object that contains blocked data.

Only users with special authorization can display blocked data; they are not authorized, however, to create, change, or copy business objects with blocked data, or perform follow-up activities with these business objects.

Effects on Customizing

To use SAP Information Lifecycle Management (ILM) to simplify the deletion of application-specific personal data:

  • Activate the business function Information Lifecycle Management (ILM).

  • Make the necessary Customizing settings related to SAP Information Lifecycle Management (ILM) in Customizing for Start of the navigation pathSAP NetWeaver Next navigation step Application Server  Next navigation step Basis Services Next navigation step  Information Lifecycle ManagementEnd of the navigation path.

  • Run transaction ILMARA and maintain and activate the required audit areas for the ILM objects of the application.

  • Run transaction IRMPOL and maintain the required retention policies for the ILM objects of the application.

To use the new functions to simplify the blocking and deletion of customer and supplier master data:

  • Activate the following business functions:
    • ILM-Based Deletion of Business Partner Data (BUPA_ILM_BF)

    • ILM-Based Deletion of Customer and Supplier Master Data (ERP_CVP_ILM_1)

  • Make the necessary customizing settings related to the blocking and deletion of customer and supplier master data in Customizing for Start of the navigation pathLogistics - General Next navigation step Business Partner Next navigation step Deletion of Customer and Supplier Master DataEnd of the navigation path

See Also

For more information about the deletion of personal data in Lean Staffing, see http://help.sap.com/s4hana_op_1709:

  • Start of the navigation pathProduct Assistance Next navigation step SAP S/4HANA Next navigation step Cross ComponentsEnd of the navigation path:

    • Start of the navigation pathSAP Information Lifecycle ManagementEnd of the navigation path

    • Start of the navigation pathData Protection Next navigation step Deletion of Business Partner, Customer and Supplier Master DataEnd of the navigation path

    • Start of the navigation pathData Protection Next navigation step Configuring Data Protection Features Next navigation step Activating Business FunctionsEnd of the navigation path

  • Start of the navigation pathSecurity GuideEnd of the navigation path
    • Start of the navigation pathData ProtectionEnd of the navigation path

    • Start of the navigation pathSAP S/4HANA Enterprise Management Next navigation step Professional Services Next navigation step Commercial Project Inception and Lean Staffing Next navigation step Deletion of Personal DataEnd of the navigation path.

  • SAP Notes: