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Deletion and Blocking of Personal Data in eDocument

This feature enables you to block and delete personal data in a simplified way by using SAP Information Lifecycle Management (ILM).

Personal data collected in business partner master data can be blocked as soon as business activities that use this data are completed and the residence period for the data has elapsed; after this time, only users with additional authorizations can access this data.

When the retention period for data expires, personal data can be destroyed completely so that it can no longer be retrieved. Retention periods must be defined in the customer system.

Technical Details

Product Feature is


Country Dependency

Valid for Peru

Application Component

CA-GTF-CSC (Country-Specific Objects)


S/4HANA 1709 FPS02

Additional Details

Based on the retention period defined for data in the customer system, an end of purpose (EoP) check determines whether this data is still relevant for business activities. The retention period is part of the overall lifecycle of personal data, which consists of the following phases:

  • Business activity: The relevant data is used in ongoing business, for example, contract creation, delivery, payment.

  • Residence period: The data remains in the database and can be used in case of subsequent processes related to the original purpose, for example, reporting obligations.

  • Blocking period: The relevant data needs to be retained for legal reasons. During the blocking period, business users of SAP applications are prevented from displaying and using this data; it can only be processed in case of mandatory legal provisions

  • Deletion: The data is deleted and no longer exists on the database .

Blocking of data can impact system behavior in the following ways:

  • Display: The system does not display blocked data.

  • Change: It is not possible to change a business object that contains blocked data.

  • Create : It is not possible to create a business object that contains blocked data.

  • Copy/Follow-Up: It is not possible to copy a business object or perform follow-up activities for a business object that contains blocked data.


    • Only users with special authorization can display blocked data.

    • Users with the special authorization can display and perform actions on the eDocuments if the current status allows it.

See Also

For more information about the deletion of personal data in SAP eDocument, see http://help.sap.com/[ s4hana_op_1709_002]

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