What's New Viewer - SAP S/4HANA

Manage Workflows for Purchase Orders

With this feature, you can now receive notifications about errors during approver determination. In addition, a new configuration option is available using the app Maintain Email Templates. It enables you to send an email notification to the recipients of a workflow item as soon as the workflow item is created.

Technical Details

Product Feature is


Country Dependency

Valid for all countries

Scope Item

1FM (Quality Management in Procurement), 18J (Requisitioning), J82 (SAP Ariba Commerce Automation Integration), J45 (Procurement of Direct Materials), 2LG (Supplier Consignment), BNX (Consumable Purchasing), 22Z (Procurement of Services), 2TW (Complementary Procurement Functions), 2XU (Procurement of Materials with Variable Configuration), J60 (Accounts Payable), J62 (Asset Accounting)

Application Component



SAP S/4HANA 1809

Effects on Customizing

To activate the flexible workflow, you must make the required settings in Customizing under Start of the navigation pathMaterials Management Next navigation step Purchasing Next navigation step Purchase Order Next navigation step Release Procedure for Purchase Orders Next navigation step Activate Flexible Workflow for Purchase OrdersEnd of the navigation path.

As an administrator, you can configure the sending of email notifications to the recipients of a workflow item as soon as the workflow item is created. To do so, proceed as follows:

Copy the predelivered e-mail template SWF_CRT_NOTIFY_RECIPIENTS into the custom name space. The custom template must follow this naming convention:

<YY1>_<Scenario_Id>_CRT_ALL, or YY1_<Scenario_Id>_CRT_<Node_Id>, for example YY1_00800238_CRT_19

For more information, see Manage Workflows for Purchase Orders.