What's New Viewer - SAP S/4HANA

Manage Supplier Invoices

With this app you can now post a supplier invoice to a purchase order limit item that defines a value limit either for unplanned materials or for unplanned services. You can also choose service entry sheets as a reference document category for the supplier invoice. In addition, you can choose among several assignment options depending on the selected reference documents. For blocked invoice items, the system predicts whether the goods receipt will probably be on time for a cash discount.

Technical Details

Product Feature is

Changed

Country Dependency

Valid for all countries

Used in Scope Item

18J (Requisitioning), 19O (SAP Ariba Payables Integration), 1XI Central Requisitioning, 22Z (Procurement of Services), 2TW (Complementary Procurement Functions), 2TX (Direct Procurement with Inbound Delivery), BD3 (Sales Processing using Third-Party with Shipping Notification), BDK (Sales Processing using Third-Party without Shipping Notification), BDN (Sales of Non-Stock Item with Order-Specific Procurement), BJK (Production Subcontracting - External Processing), BMD (Purchase Contract), BMK (Return to Supplier), BMR (Scheduling Agreements in Procurement), BNX (Consumable Purchasing), J45 (Procurement of Direct Materials), J60 (Accounts Payable)

Application Component

MM-FIO-IV (Fiori UI for Invoice Verification)

Availability

SAP S/4HANA 1809

Additional Details

The following features are now available:
  • Material Limit Check in Supplier Invoices

    You can now post a supplier invoice to a purchase order limit item that defines a value limit for unplanned materials. This allows you to order materials without a detailed description and without price and quantity, typically to avoid administrative efforts. You only define a performance period and a value limit (for cost control). Goods receipts are not necessary in this case. The supplier invoices are posted directly with reference to the purchase order, provided that the specified value limit is not exceeded.

    This new feature supplements the existing possibility to post a supplier invoice to a purchase order limit item that defines a value limit for unplanned services. For an unplanned service, a goods receipt is not necessarily expected in the purchase order item. This means that service entry and approval are possible, but not mandatory.

  • Reference to Service Entry Sheet in Supplier Invoice

    You can choose Service Entry Sheet - Lean Services as a reference document category for the supplier invoice. You can search for service entry sheets by number or by reference purchase order. The items of the selected service entry sheets and their recorded quantities are transferred to the supplier invoice, and the corresponding purchase order items are displayed.

  • Assignment Options

    You can now choose among several assignment options depending on the selected reference documents. For purchase orders and scheduling agreements, you can configure whether the system assigns deliveries, returns, and/or planned delivery costs as invoice items in the supplier invoice. You can decide whether the system posts the corresponding invoice item as debit or credit.

  • Detailed Information about the Payment Block

    You can now display detailed information about the payment block of a supplier invoice with status Blocked for Payment.

  • Prediction for critical cash discount situations

    In case of blocked invoice items that are relevant for a cash discount, the system makes a prediction in the Payment Block section. Based on data records of past goods receipts from the supplier, the system indicates whether the goods receipt can probably be expected on time in relation to the cash discount due date. The prediction may help you to take the appropriate measures if the cash discount is at risk. In this case you can, for example, send a reminder to your supplier.

    As an Analytics Specialist, you train and activate models using the app Predictive Models. Select the catalog ODATA_INVOICE_PAYMENT_SI_ML and the model DEFAULT and choose Train. In the following screen, you can enter a short description for your training model and define filter criteria, such as fiscal year or company code. If you choose Train again, a new model version is created. The Model Report informs you about the quality of the prediction, for example, and about the fields that the system took into consideration in its algorithm. Afterwards you must activate your model version.

  • Navigation to further Documents

    • You can now navigate between a posted supplier invoice and the accounting documents.

    • You can now navigate between a reversed supplier invoice and the reversal document.

  • New Header Fields

    • The Business Area is an organizational unit of financial accounting that represents a separate area of operations or responsibilities within an organization.

    • The Business Place is the basic organizational unit used for tax reporting and for assigning official document numbers, for example, in Thailand.

    • The Section Code is a system object used in India and South Korea to classify withholding tax line items for the purposes of tax reporting. When a user in these countries posts a withholding tax item, he has to specify which section code he wants to post it under.

    • Payment Reference: when an outgoing payment is made, the payment reference can be passed on to the relevant financial institute and from there to the payee when an outgoing payment is made. When you are processing your account statement, you can use the payment reference to determine which items you have paid and then clear them.

    • The Payment Slip concerns the special payment procedure set by the Swiss Postal Service.

    Note: In the Supplier Invoice – Create, Read, Release, Reverse OData service, the service node A_SupplierInvoiceTpye was enhanced by these fields.

  • Considering Down Payment Data from Purchase Orders

    In the new Monitor Purchase Order Down Payments app, you can monitor purchase orders for which a down payment is planned. Furthermore, if you open the Create Down Payment Request link, the system considers the down payment data maintained in the Create Purchase Order - Advanced app. You can post down payment requests and down payments for this purchase order.

    When you enter an incoming invoice, you can select the down payments and post the down payment clearing documents together with the invoice document.