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Deletion of Personal Data in Golden Tax Interface

This feature enables you to block and delete personal data in a simplified way by using SAP Information Lifecycle Management (ILM).

Personal data collected in business partner master data can be blocked as soon as business activities that use this data are completed and the residence period for the data has elapsed; after this time, only users with additional authorizations can access this data.

When the retention period for data expires, personal data can be destroyed completely so that it can no longer be retrieved. Retention periods must be defined in the customer system.

Technical Details

Product Feature is

New

Country Dependency

Valid for China

Application Component

FI-LOC-GTI-CN

Availability

S/4HANA 1709 FPS02

Additional Details

Based on the retention period defined for data in the customer system, an end of purpose (EoP) check determines whether this data is still relevant for business activities. The retention period is part of the overall lifecycle of personal data, which consists of the following phases:
  • Business activity: The relevant data is used in ongoing business, for example, contract creation, delivery, payment.

  • Residence period: The data remains in the database and can be used in case of subsequent processes related to the original purpose, for example, reporting obligations.

  • Blocking period: The relevant data needs to be retained for legal reasons. During the blocking period, business users of SAP applications are prevented from displaying and using this data; it can only be processed in case of mandatory legal provisions.

  • Deletion: The data is deleted and no longer exists on the database.

Blocking of data can impact system behavior in the following ways:
  • Display: The system does not display blocked data.

  • Change: It is not possible to change a business object that contains blocked data.

  • Create: It is not possible to create a business object that contains blocked data.

  • Copy/Follow-Up: It is not possible to copy a business object or perform follow-up activities for a business object that contains blocked data.Create: It is not possible to create a business object that contains blocked data.

Only users with special authorization can display blocked data; they are not authorized, however, to create, change, or copy business objects with blocked data, or perform follow-up activities with these business objects.

Effects on Customizing

To use SAP Information Lifecycle Management (ILM) to simplify the deletion of application-specific personal data:

  • Activate the business function SAP Information Lifecycle Management (ILM).

  • Make the necessary customizing settings related to SAP Information Lifecycle Management (ILM) in Customizing for Start of the navigation pathSAP NetWeaver Next navigation step Application Server  Next navigation step Basis Services  Next navigation step SAP Information Lifecycle Management (ILM)End of the navigation path.

  • Run transaction ILMARA and maintain and activate the required audit areas for the ILM objects of the application.

  • Run transaction IRMPOL and maintain the required retention policies for the ILM objects of the application.

To use the new functions to simplify the blocking and deletion of business partner master data:

  • Activate the business function ILM-Based Deletion of Business Partner Data (BUPA_ILM_BF).

  • Make the necessary customizing settings related to the blocking and deletion of business partner master data in Customizing for Start of the navigation pathCross-Application Components Next navigation step Data ProtectionEnd of the navigation path.

To use the new functions to simplify the blocking and deletion of customer and supplier master data:

  • Activate the following business functions:

    • ILM-Based Deletion of Business Partner Data (BUPA_ILM_BF)

    • ILM-Based Deletion of Customer and Supplier Master Data (ERP_CVP_ILM_1)

  • Make the necessary customizing settings related to the blocking and deletion of customer and supplier master data in Customizing for Start of the navigation pathFinancial Accounting (New) Next navigation step Accounts Receivable and Accounts Payable Next navigation step Deletion of Customer and Supplier Master DataEnd of the navigation path.

See Also

For more information about the deletion of personal data in golden tax interface, see http://help.sap.com/[ s4hana_op_1709_002]

  • Start of the navigation pathProduct Assistance Next navigation step SAP S/4HANA  Next navigation step Cross Components Next navigation step SAP Information Lifecycle ManagementEnd of the navigation path

  • Start of the navigation pathData Protection Next navigation step Deletion of Business Partner, Customer and Supplier Master DataEnd of the navigation path