License Master Record

Definition

A record containing information about an export license.

An export license is a document issued by the customs authorities giving you permission to export goods under specific terms. A license can be valid for each of the following:

  • Exactly one transaction type or for all transaction types

  • One, several, or all partners (for example, sold-to, ship-to, bill-to, payer, end user)

  • One, several, or all destination countries

  • One, several, or all materials identified by export control class

An export license is always valid for one company code and one set of legal regulations only. It has one license type and is always valid for a certain period of time. Some licenses have a maximum value or amount of goods that may be sold against it.

Use

Based on data in the sales order (for example, sold-to party and materials sold), the system reviews the license master records to see if required licenses are available. If the required license is not available, the system blocks the order.

A license can have several statuses. In export control, the system only takes an export license into account for license determination if it has status C (active).

Structure

Depending on the license type, license master records include the following data:

  • The type of export license

  • The legal regulation for which the license is valid

  • Export control classes the license covers

  • Customers covered by the license (all standard partners and end users)

  • Destination countries

  • Validity dates

  • External license number

  • Values and quantities for which the license is valid

Depending on the settings you make in Customizing for license types, you can still maintain the following:

  • Business transaction type

  • Document number of the sales order

  • Terms of payment

Integration

If a license master record has a quantity or value associated with it, the system updates the license master with data from the sales order. For more information, see Update of Licenses with Data from SD Documents .

To optimize system performance, the data for individual licenses is stored in an independent database that is linked to existing databases. The graphic below shows how you can branch from license master maintenance to the export control class and the ship-to party screens.

Maintaining License Master Records

You can maintain the license master records in the Licenses section of the Legal Control Cockpit .