Create Absences

Choose Create HR absence .

The Incident/Accident Log: Create/Assign Absence dialog box appears. The Create absence tab page is shown.

Enter the required data and choose with the quick info text Create Absence .

This creates the absence in Time Management and enters the data relevant for processing of the accident in the time data for the incident/accident log entry.

The name of the pushbutton has changed. It now appears as Change HR absence .

You can then: edit the absence, remove the assignment to the absence, or delete the absence again.

If the validity interval of an absence you use in the incident/accident log is changed in Time Management , the key of the data record changes. This means that the absence in the incident/accident log references a data record that no longer exists. If this is the case, a system message will appear when you attempt to call the data record from the incident/accident log . There you can correct the absence by assigning the current absence from Time Management or you can create a new absence.

We recommend you schedule the report program Check and Correct Absences in Incident/Accident Log as a regular job. For more information on this report program, see Reporting for the Incident/Accident Log

Remove the Assignment to Absences

Choose Change HR absence .

The Incident/Accident Log: Edit Absence dialog box appears. The Change absence tab page is shown.

Choose with the quick info text Delete Assignment to Absence .

This removes the absence from the incident/accident log entry. The absence still exists in Time Management .

The name of the pushbutton changes to Create HR absence .

Delete Absences

Choose Change HR absence .

The Incident/Accident Log: Edit Absence dialog box appears. The Change absence tab page is shown.

Choose with the quick info text Delete Absence .

This removes the absence from the incident/accident log entry and deletes it in Time Management .

Assign Absences

If corresponding absences already exist in Time Management for the person affected, these absences are proposed to you for assignment.

Choose Create HR absence .

The Incident/Accident Log: Create/Assign Absence dialog box appears.

Go to the Assign absence tab page.

A list of absences that correspond to the accident category appears.

Select the required data record and choose with the quick info text Assign Absence .

The corresponding time and absence data is transferred to the time data of the incident/accident log entry.

In the same way as when you create an absence you can then edit the assigned absence, delete it, or remove the assignment again.

Display Linked Absences

In Time Management , absences that belong together can be linked by means of an indicator. For example, a subsequent absence caused by a related illness can be linked to the original absence caused directly by the accident. This can have an effect on the end of continued pay .

Linked absences are displayed in the incident/accident log for information purposes. If a link exists, when you choose Change HR absence the additional Display links tab page appears in which the links are listed.