Process documentationSpecial Payment (International) [FPM Form]

 

Note Note

This process uses a form of type FPM Form.

End of the note.

This process supports the payment of a discretionary bonus to an employee. After the process is run, the employee's master data is up to date. In addition to the employee, the Manager, Superior Manager and HR Administrator business roles are actively involved in performing the process. The process is initiated by the manager. The Superior Manager business role is also assigned to the Manager portal role.

The requesting manager enters a validity date, a reason, and an amount for the special payment.

The superior manager receives the special payment request for checking and can decide to approve or reject it.

The HR administrator then checks the data, changes or completes it, and sends the data to the back-end system.

Both superior managers and HR administrators can send the form back to the requester with a request for revision.

The requesting manager and the affected employee are informed by email once an approval or rejection has been decided.

This process is international. If you want to use the process for a specific country version (country grouping not equal to 99), you must have maintained the permitted wage types for this country grouping in the Payment Reason field in the form scenario.

Prerequisites

To be able to use these sample processes for test purposes, you must have performed the Customizing activities for HR Administrative Services as described in Configuration of Forms/Processes Sample Processes for HCM Processes and Forms.

Technical Objects for Implementing and Executing the Process

Object Type

ID

Name

Process

HR_PA_XX_SPECIAL_PAYMENT_1_WD

Special Payment (International)

Workflow Template

WS33700018

Special Payment 1 (XX)

Form

WD_HRASR_SHSP

Special Payment - 1 (XX) Web Dynpro

Form Scenario

S_HR_PA_XX_SPAYMENT_1_WD

Special Payment (XX) - Web Dynpro

Scenario Steps

REQUEST

Request

APPROVE

Approve

PROCESS

Process

Back-End Services

SAP_PA

Personnel Administration infotypes

Process

  1. Manager starts special payment (Form WD_HRASR_SHSP)

    The manager starts the Special Payment (International) process and enters the following data:

    • Validity date

    • Payment reason

    • Amount

  2. Superior manager approves, rejects, or requests revision (Form WD_HRASR_SHSP)

    The special payment request appears in the higher-level manager's universal worklist. The superior manager has the following options:

    • Request revision

      In this case, the form is sent back to the requester.

    • Approve request

      In this case, the form is sent on to the HR Administrator (see step 3).

    • Reject request

      In this case, the process is ended and the additional steps are not executed. The requesting manager and the employee receive an email informing them about the rejection.

  3. HR administrator checks, completes, and sends data to the back-end system (Form WD_HRASR_SHSP)

    The form appears in the HR administrator's worklist. The HR administrator checks the data and changes it if necessary.

    The following options are available:

    • If all data is correct, the HR administrator sends it to the back-end system, where it is automatically saved.

      The requesting manager and the employee receive an email informing them about the salary change.

    • If the data is not correct, the HR administrator sends the form back to the requester.

  4. End of process