Special Payment Without Personnel Department (International)

Purpose

This process supports the payment of a discretionary bonus to an employee. After the process is run, the employee's master data is up to date. In addition to the employee, the Manager , and Superior Manager business roles are actively involved in performing the process. The HR administrator is only involved in the process if errors occur. The process is initiated by the manager.

The requesting manager enters a validity date, a reason, and an amount for the special payment.

The superior manager receives the special payment request for checking and can decide to approve or reject it.

The system automatically performs various checks:

  • If no error occurs, no further interactive step is required and no further processor is involved in the process. The data is sent directly to the back-end system and the employee's master data is updated.

  • If an error occurs, the approving manager receives a message with the request to forward the work item to an HR administrator.

    The HR administrator checks and corrects the data and sends it to the back-end system.

This process is international. If you want to use the process for a specific country version (country grouping not equal to 99 ), you must have maintained the appropriate wage types for this country grouping in the Payment Reason field in the form scenario.

Prerequisites

To be able to use these sample processes for test purposes, you must have performed the Customizing activities for HR Administrative Services as described in Start of the navigation path Configuration of Forms/Processes Next navigation step Sample Processes for HCM Processes and Forms End of the navigation path .

Technical Objects for Implementing and Executing the Process

Object Type

ID

Name

Process

HR_PA_XX_SPECIAL_PAYMENT_2

Special Payment Without Personnel Department (International)

Workflow Template

WS61000078

Special Payment 2 (XX)

ISR Scenario

SH08

Special Payment 2 (XX)

Interface

ISR_IF_SH08

Form

ISR_HRASR_SH08

Form Scenario

S_HR_PA_XX_SPAYMENT_2

Special Payment 2 (XX)

Scenario Steps

REQUEST

Request

APPROVE

Approve

PROCESS

Process

Attachment Types

SFREEATTM

General attachments

Back-End Services

SAP_PA

Personnel Administration infotypes

Process Flow

  1. Manager starts special payment: Form: ISR_HRASR_SH08

    The manager starts the Special Payment (International) process and enters the following data:

    • Validity date

    • Payment reason

    • Amount

  2. Superior manager approves, rejects, or requests revision: Form: ISR_HRASR_SH08

    The special payment request appears in the superior manager's universal worklist . The superior manager has the following options:

    • Request revision

      In this case, the form is sent back to the requester.

    • Approve request

      In this case, automatic checks are performed:

      If no error occurs, the process is complete. The data is sent directly to the back-end system and the employee's master data is updated.

      If an error occurs, the work item appears in the HR administrator's worklist (see step 3).

    • Reject request

      In this case, the process is ended and the additional steps are not executed. The requesting manager and the employee receive an e-mail informing them about the rejection.

  3. HR administrator checks, changes, and sends data to the back-end system: Form ISR_HRASR_SH08)

    The form appears in the HR administrator's worklist, where the HR administrator analyzes and corrects it.

    If all data is correct, the HR administrator sends it to the back-end system, where it is automatically saved.

    The requesting manager and the employee receive an e-mail informing them about the special payment.

  4. End of process