Form Application
An application used in the context of HR Administrative Services
for editing the forms of a process in all of the steps following the initial step.
You use the form application to edit forms during a process. You call the form application from the universal worklist (UWL): The system launches the form application when a user executes a work item in
the UWL that is based on a workflow step that was set up in HCM Processes and Forms
. You generally set up such a workflow using workflow tasks predefined for HCM Processes and Forms
. The following tasks are of relevance:
For forms of type
Adobe Form
:Edit Form (TS17900100)
Approve Form (TS17900101)
Form Is Edited Again by Author (TS17900102)
For forms of type
FPM Form
:Process Form (TS33700021)
Approve Form (TS33700022)
Form Is Edited Again by Author (TS33700023)
For more information about workflow, see Business Workflow for HCM Processes and Forms.
In addition, you can launch the form application from a mail. You use this method of launching the application typically if the agent responsible for processing a work item does not have a UWL. In the standard system, this applies to the portal role Employee
.
In this case, the system generates a mail containing a hyperlink, with which the user can launch the form application.
For more information, see the Implementation Guide (IMG) for HR Administrative Services
under 
Configuration of Forms/Processes
Process Configuration
Enhanced Messages
.
Structure
The following graphic illustrates a simple structure of the form application:
The form application is made up of a number of different views that contain view-specific and cross-view functions.
You determine which views are available by means of the workflow tasks predefined for HCM Processes and Forms.
In other words, the form application views displayed depend on the workflow tasks you use when implementing a workflow step. Most of the functions are
also provided through the workflow tasks.
For more information about setting up the workflow, see the Implementation Guide for HR Administrative Services
under Configuration of Forms/Processes
Process Configuration
Workflow
Modeling
Include Components for HCM Processes and Forms in Workflow Builder
.
The following two tables provide an overview of the views of the form application using the most important workflow tasks:
Form application using the workflow tasks Edit Form or Process Form (FPM Form), or using Form Is Edited Again by Author or Form Is Edited Again (FPM Form)
Form application using the workflow tasks Approve Form or Approve Form (FPM Form)
Overview of the form application views using the workflow tasks Edit Form/Process Form
or Form Is Edited Again
:
Note
The task Process Form
uses a single view that contains all of the functions below.
View |
Functions |
|---|---|
|
Used for editing a form assigned to a given process and for checking the data entered. The user enters data in the form. The system supports the user with various functions in the form, default values, and value help.
|
|
As a result of the check, this displays error messages if the user made incorrect or invalid entries. The user can correct any errors. After correction, a second check is required. When all errors have been corrected, the user can send the form and the system navigates to the next view.
|
|
Outputs a message that the data was sent successfully. |
Overview of the form application views using the workflow task Approve Form:
View |
Functions |
|---|---|
|
Used for approving or rejecting a form.
|
|
Displays successfully approved or rejected form. |