ILM-Based Deletion of Customer and Vendor Master Data

 

Technical Data

Technical Name of Business Function

ERP_CVP_ILM_1

Type of Business Function

Enterprise Business Function

Available From

SAP enhancement package 7 for SAP ERP 6.0 SP 05

Technical Usage

Central Applications

Application Component

Business Partners (LO-MD-BP)

Required Business Function

ILM-Based Deletion of Business Partner Data (BUPA_ILM_BF)

This business function is not a prerequisite from SAP NetWeaver 7.40 SP 08 release onwards.

Information Lifecycle Management (ILM)

Incompatible Business Function

None

You can use this business function to control the destruction of business partner data of the types customer, vendor, or contact person based on settings made in the SAP Information Lifecycle Management (ILM) framework.

Personal data collected in business partner master data is blocked as soon as business activities for which this data is needed are completed and the residence time for this data has elapsed. After this time, only users who are assigned additional authorizations can access the blocked data. After the retention period for data expires, personal data is deleted completely so that it can no longer be retrieved. Residence and retention periods must be defined in the customer system.

Integration

This business function works together with the ILM framework to ensure the proper disposal of business partner data. The settings made in ILM determine the duration for which a business partner is retained. This business function works with the business partner master data.

Prerequisites

  • You have installed the following components as of the version mentioned:

    Type of Component

    Component

    Required for the Following Features Only

    Software Component

    SAP_APPL 617 SP05

    SAP NetWeaver

    SAP NetWeaver 740 SP07

  • Activate the business functions ILM-Based Deletion of Customer and Vendor Master Data (ERP_CVP_ILM_1) and ILM-Based Deletion of Business Partner Data (BUPA_ILM_BF) and Information Lifecycle Management (ILM).

  • Make the necessary Customizing settings related to ILM in Customizing under Start of the navigation path SAP NetWeaver Next navigation step Application Server Next navigation step Basis Services Next navigation step Information Lifecycle Management End of the navigation path.

  • Make the necessary Customizing settings related to deletion of customer and vendor master data in Customizing under Start of the navigation path Logistics - General Next navigation step Business Partner End of the navigation pathDeletion of Customer and Vendor Master Data.

  • Maintain the required residence and retention policies for the ILM objects (transaction IRMPOL).

Features

This business function enables the following process for deleting a business partner:

  1. An end of purpose check determines whether the customer or vendor master data is still relevant for any business activities. The end of purpose check is based on the residence period you configure for the data in the ILM framework. Data is blocked at the end of this period.

  2. During the blocking period, data can only be displayed by a user with the appropriate authorization; regular maintenance, however, is not possible:

    • The system does not display the blocked data.

    • Business object that contains blocked data cannot be changed.

    • Business object that contains blocked data cannot be created.

    • Business object that contains blocked data cannot be copied or have follow-up activities.

    • You cannot search for blocked data or search for a business object using blocked data in the search criteria.

    A user with appropriate authorization can unblock the customer, vendor, or contact person data before it is deleted completely. A request to unblock the data is sent to the authorized user who can then approve the unblocking of the data.

  3. Business partner data is deleted completely at the end of the retention period defined in ILM. The archiving objects Customer Master Data (FI_ACCRECV), Vendor Master Data (FI_ACCPAYB), and Contact Person Destruction (FI_ACCKNVK) are updated with the data destruction options defined in ILM for the data.