Entering Opening Balances

You use this procedure to post bank statements manually. You can then enter the old account balance in the control totals function, post the relevant debits and credits, and then compare the balance updated by the system against the balance on the account statement.

Account statement for the following example:

Old account balance

10,000

Posting 1

+1000

Posting 2

- 500

Posting 3

- 1500

Posting 4

- 700

New account balance

  8300

Proceed as follows:

  1. From the SAP Easy Access screen, choose Start of the navigation path Accounting Next navigation step Financial Accounting Next navigation step General Ledger Next navigation step Posting Next navigation step General Posting End of the navigation path .On the initial screen, choose Start of the navigation path Settings Next navigation step Control Totals End of the navigation path .

  2. Choose Start of the navigation path Goto Next navigation step Maintain Control Totals End of the navigation path .

  3. Under Amounts per Account , enter the account type, account number, and the opening balance of the account as well as the currency. In our example, this is account type S , account number 113100 , opening balance 10,000, and currency USD .

  4. Post the debits and credits as specified on the account statement.

    The system automatically calculates the total debits and credits you posted and adds them to the opening balance that you entered. For this example, the total of the amounts you actually entered is 1,700 USD.

  5. After you have posted all the amounts, go back to the control totals function by choosing Start of the navigation path Settings Next navigation step Control Totals End of the navigation path from the General Ledger menu.

  6. Choose Start of the navigation path Goto Next navigation step Display End Balance End of the navigation path .

    The closing balance of the bank account is shown under Amounts per Account . Compare this with the new balance of the account statement.