Ledger Group
Definition
A ledger group is a combination of standard ledgers for the purpose of applying the functions and processes of General Ledger Accounting to the group as a whole.
Use
You can combine any number of ledgers in a ledger group. In this way, you simplify the tasks in the individual functions and processes of General Ledger Accounting. For example, you can make a posting simultaneously in several ledgers.
Each ledger is also created automatically as a ledger group of the same name. You can use these automatically created ledger groups to process an individual ledger.
You only have to create those ledger groups that you want to process together in a function using processing for several ledgers.
If you do not enter a ledger group, processing is performed automatically for all ledgers. You therefore do not need to create a ledger group for all ledgers.
Keep in mind that extension ledgers cannot be included in ledger groups. For each extension ledger, there is only one ledger group with the same name, containing just that extension ledger. The system posts to the extension ledger whenever its underlying ledger is posted.
You define your ledger groups in Customizing for Financial Accounting (New)
under Financial Accounting Global Settings (New)
→ Ledgers
→ Ledger
→ Define Ledger Group
.
Structure
Representative Ledger of a Ledger Group
When you define each ledger group, you have to designate one of the assigned ledgers as the representative ledger for that ledger group.
The system usually uses the representative ledger to determine the posting period during posting and to check whether the posting period is open. The posting is then made to the assigned ledgers of the ledger group using the appropriate fiscal year variant for each individual ledger.
Note
When the posting periods of the representative ledger are open, the postings are made to all other assigned ledgers, even if their posting periods are closed.
Alternatively, you can specify that the system performs the postings using the posting periods of the non-representative ledgers. For more information, see G/L Account Posting.
The following rules apply for the specification of the representative ledger of a ledger group:
If the ledger group has a leading ledger, the leading ledger must be designated as the representative ledger.
If the ledger group does not have a leading ledger, you must designate one of the assigned ledgers as the representative ledger. During posting, the system uses the fiscal year variant of the company code to check whether the selection is correct:
If all ledgers in the ledger group have a different fiscal year variant to that of the company code, you can designate any ledger as the representative ledger.
If one of the ledgers in the ledger group has the same fiscal year variant as that of the company code, you must designate that ledger as the representative ledger.
Note
You may be unable to use the same ledger group for all company codes. In that case, you have to create separate ledger groups and, in each one, designate a different ledger as the representative ledger.