Use

You can also enter the working times of external employees in the time sheet but only if you create master data for them.

You should note the following when maintaining master data for external employees:

1. You do not need to assign a personnel number to each employee

One activity is often performed by several different persons at different times. Creating a separate HR mini-master record for each of a vendor’s employees would therefore generate a vast amount of work.

Instead, you can assign several employees, or several groups of employees, the same personnel number.

We still recommends that you assign external employees their own user ID in the SAP System, however. This means that, although the personnel number is the same, you can still use the Created by and Changed by fields in reporting to check who processed a record, and perform evaluations accordingly.

2. You must maintain the Time Sheet Defaults infotype (0315)

You can specify default values for each employee in the Time Sheet Defaults infotype (0315). When working times are entered, the default values are copied automatically to the time sheet and can be overwritten if necessary. You can also use this function for internal employees but it is not obligatory.

You must maintain the Vendor field in infotype 0315 for external employees, otherwise they cannot enter time sheet data. This field allows you to assign an external employee to a specific vendor, and provides another means of checking data entered in the time sheet.

If a purchase order is entered in the time sheet, the system automatically checks whether the order corresponds to the supplier specified in the Time Sheet Defaults infotype (0315). If the two do not correspond, the system issues an error message.