Individual Record Entry for Transaction/Plan Data

When entering data records individually, you can enter values for all the key figures for one object (combination of characteristic values) in the entry screen. You maintain the individual records in the EC-EIS application menu under Start of the navigation path Transaction data Next navigation step Data entry Maintain record End of the navigation path , and in the EC-BP application menu under Plan data Transfers Maintain record . You maintain the transaction or plan data in four steps:

Enter the aspect. Choose Continue .
A simple layout is automatically created for the aspect, and given a name. The characteristics for this aspect are displayed.
Enter characteristic values for the fixed characteristics of the data record: Plan/Actual indicator, Version, Fiscal year and Period . Specify the characteristic values for the desired user-defined characteristics. By doing this you determine the objects to be entered in this session.
If you specify the dependent characteristic (for example, the region) of a compound characteristic, you must also enter the characteristic it depends on (for example country). For information on compound characteristics, see Creating an Aspect .

Your entries are checked against the master data and the derivation rules. When you have entered a characteristic value, from which the characteristic value of another characteristic can be derived, the value is derived according to the corresponding rule. For more information, see Derivation of Characteristic Values .

If you wish to enter the record in a foreign currency, enter the currency in the currency field.

Select the Overview Screen .
The basic key figures of the aspect are displayed.

Enter the values with units where necessary in the columns.

The units will be checked against the currency or quantity unit table. Values that have been entered in a foreign currency are automatically translated, with translation key 005 and the stored parameters, into the currency of the characteristic value, the aspect or key figure.

To display a list of all characteristics and their values, choose Start of the navigation path Extras Next navigation step Other characteristics . Derived characteristic values are also displayed. End of the navigation path

To create, display, change or delete comments on transaction data or plan data, position the cursor in the cell for which you wish to see the comment and then choose Start of the navigation path Environment Next navigation step Comments End of the navigation path . Existing comments on the selected transaction or plan data are listed in a dialog box. The comments are selected according to the cursor position. If you position the cursor in a cell, you get comments for the combination of key figure and characteristic values, that determines the contents of this cell. You can also call up comments for columns or rows, but the selection may only contain one key figure in each case.

Using the corresponding icons you can display, change or delete these comments. If you wish to create a comment for the selected transaction or plan data, another dialog box appears.

If you wish to enter the comment in SAPscript, enter a short text and choose Continue . You can enter and format your text.
If you want to upload the comment from a PC application, enter a short text and choose Import... . You can select a file from your PC.

The necessary preparations for maintaining comments on transaction or plan data are described in Customizing.

Choose Transaction data Post .

If validations have been created for this layout, they are now checked. For more information, see Activating the Validations for the Data Entry .

You can change and display an individual record in a valid currency by entering the appropriate currency. Changes are automatically translated into the characteristic, version, or key figure currency just as they are when you create a record.