Changing and Displaying Cost Centers with Collective Processing

 

Collective processing allows you to change or display several cost centers in one workstep:

  1. To change or display cost elements in collective processing, choose Start of the navigation path Accounting Next navigation step Controlling Next navigation step Cost Center Accounting Next navigation step Master Data Next navigation step Cost Center Next navigation step Collective Processing Next navigation step Change End of the navigation path or Display.

  2. You can select cost centers by the following criteria:

    • Cost center or cost center interval

    • Cost center group

    • All cost centers in a controlling area

    • Selection variant

      You save selection criteria for the cost center selection in the selection variant. You can use the selection variant to select all cost centers with the same entries in one or more master data fields.

      You can create, change or display the selection variants at this point.

  3. Select one of the criteria and enter the appropriate selection parameters.

  4. Enter a time period in which the selected cost centers are valid.

    • Cost centers that you want to change must exist in the selected time period. The validity period for the cost centers must lie completely within the time period you have selected.

    • Cost centers that you want to display must also exist in the selected time period. However, you can select these cost centers even if the validity period for the cost centers overlaps with the selected time period.

  5. If you want to change cost centers, enter a list variant or use the F4 help to select one of the existing list variants.

    The list variants allow you to control the list display for the selected cost centers.

    SAP offers you standard list variants, which differ in the number of master data fields that can be maintained. You can also define your own list variants, for which you can select all standard master data fields for maintenance. To create your own list variants, choose:

    • Start of the navigation path Environment Next navigation step Maintain list variants End of the navigation path or

    • In the Implementation Guide (IMG) for Cost Center Accounting, choose Start of the navigation path Master Data Next navigation step Cost Centers Next navigation step Define List Variants for Group Processing End of the navigation path.

    If you want to display cost centers, you do not need any list variants.

  6. Choose Execute.

    The system displays a list of all the selected cost centers.

  7. To maintain fields in collective processing that have not yet been displayed, choose Start of the navigation path Format Next navigation step Other list variant End of the navigation path or Previous list variant or Next list variant.

  8. To maintain the master data for a single cost center from list processing for cost centers, select the appropriate row and choose Start of the navigation path Goto Next navigation step Master Data End of the navigation path.

    You can make further changes in the cost center master data and save these changes.

  9. From list processing for cost centers, choose Start of the navigation path Goto Next navigation step Cost Center List End of the navigation path to access the cost center list display.

    The system executes the cost center list using the selection criteria you entered in the initial screen for cost center collective processing.

  10. If you want to change cost centers, you overwrite the entries in the ready-for-input fields and save your entries.

    Note Note

    You can only change master data fields that have the same value for the whole of the selected period. Otherwise, these fields are not ready-for-input.

    End of the note.

    Note Note

    Choose Start of the navigation path Extras Next navigation step Change org. units End of the navigation path to change assignments of the organizational units company code, business area, or profit center at a later date within a fiscal year. The following conditions must be met:

    • The currency of the new company code corresponds to the currency of the old company code.

      No currency translations are currently being executed.

    • Only plan data is posted in the given fiscal year.

    • The cost center is not assigned to a fixed asset, a work center or a HR master record.

      The system does not check as to whether the cost center is assigned to an HR master record.

    The new values are valid for the complete fiscal year.

    End of the note.

  11. When you display cost centers, the system displays the list using the ABAP List Viewer (see: ABAP List Viewer).

    You can display, sort and filter the data offered by the ABAP List Viewer.

    To simplify future selections you can build groups from the cost centers contained in the list. To do this, choose Create group and enter a key and a description for the new cost center group.

More Information

Deleting Cost Centers