Archiving Customer Master Data (FI-AR, SD)

Definition

Archiving object FI_ACCRECV is used to archive and delete customer master data in the FI and SD components.

Use

Customer master data is stored and archived in three different areas:

General data

FI data (for a specific company code)

SD data (for a specific sales organization)

The term "customer master data" is used in the following for both the FI and SD area.

To archive master data, you must setthedeletion flag in the master record. You can set this flag for a complete customer or for individual company codes and sales organizations.

For more information about how to set the deletion flag, see:

Archiving and Deleting a Customer Master Record

Application Customizing (FI-AR, SD)

In addition to the deletion flag, a series of other prerequisites must be met so that you can archive customer master data. For more information about the checks performed by the system during archiving, see Checks (FI-AR, SD) .

Calling the Archiving Function

You can call the archiving function for customer master data under Tools → Administration → Administration → Data Archiving . The Archive Administration screen is displayed. Enter FI_ACCRECV as the archiving object. Alternatively, you can call the archiving function within each application:

FI: Choose Customers → Periodical Tasks → Archiving → Customers .

SD: You have the following options depending on your system settings:

System	Menu Path
ERP system	Logistics → Sales and Distribution → Master Data
SAP for Retail	Master Data

On the Master Data Sales and Distribution screen, choose Business Partners → Customers Archiving .

Structure

Tables

Archiving object FI_ACCRECV is used to archive data from different tables. For more information about how to display the table names for individual archiving objects, see Tables and Archiving Objects .

Function/Report Assignment

Function	Report
Write	FI_ACCRECV_WRI
Delete	FI_ACCRECV_DEL

Integration

This graphic is explained in the accompanying text.

You can use archiving object AM_ASSET in Information Lifecycle Management . You must have activated the corresponding business functions to do this. The system then also shows the ILM Actions group box. You can use these actions to carry out archiving, for example, where the retention periods stored in the Information Retention Manager can be evaluated. Additionally, you can create snapshots (copies) of data or destroy data that matches the requirements. For more information, see ILM Enhancements for Data Archiving , ILM Actions in the Write Program .

Displaying Archived Customer Master Data

To display individual documents for archiving object FI_ACCRECV u sing the Archive Information System,sapurl_link_0001_0003_0010you require an information structure that has been created based on one of the following standard SAP field catalogs:

SAP_FI_ACCREC_1 (FI customer master data)

SAP_FI_ACCREC_2 (SD customer master data)

Each information structure must be active and configured correctly.

For more information about information structures, see Using the Archive Information System