Archiving G/L Account Master Data (FI-GL)

Definition

Archiving object FI_ACCRECVis used to archive and delete G/L account master data.

Use

Master data for G/L accounts is stored in two different areas:

  • General area

  • A company code-specific area

During archiving, you can decide from which of these areas you want to archive data. To archive master data, you must set the deletion flag in the master record . You can set this flag for both general and specific areas. It has the following effect:

  • If you enter the deletion flag in the general area , the system can archive this area only or, if all other requirements have been fulfilled, the entire master record. It follows that to archive the entire master record you do not need to set the deletion flag in the company code-specific area.

  • If you enter the deletion flag in the company code-specific area , the system can archive this area of the master record only, if all other requirements have been fulfilled. This enables you, for example, to archive and delete only the company code data for G/L accounts.

The following requirements must be met before you can archive data in the general area of the master record:

  • If you have implemented the Sales, Purchasing , or Materials Management application components, then the general master data of your business partners will be used by these applications as well as by Financial Accounting (FI). Accordingly, the general area of master data can only be archived if this does not cause any conflicts in the other application components.

  • You can archive only those G/L accounts that are not primary cost elements.

  • All company code-specific data must be capable of being archived. Company code-specific data can only be archived if the account contains no transaction figures or open items.

In addition to the deletion flag, a series of other prerequisites must be met so that you can archive G/L account master data. For more information about the checks performed by the system during archiving, see Checks (FI-GL) .

Structure

Tables

Archiving object FI_ACCOUNT is used to archive data from different tables. For more information about how to display the table names, see Tables and Archiving Objects .

Function/Report Assignment

Function

Report

Write

FI_ACCOUNT_WRI

Delete

FI_ACCOUNT_DEL

Integration

Displaying Archived G/L Account Master Data

To display individual documents for archiving object FI_ACCOUNT using the Archive Information System , you require an information structure that has been created based on the standard SAP field catalog SAP_FI_ACC_01. The information structure must be active and configured correctly.

For more information about information structures, see Using the Archive Information System .

Note Note

You can use archiving object FI_ACCOUNT in Information Lifecycle Management . You must have activated the corresponding business functions to do this. The system then also shows the ILM Actions group box. You can use these actions to carry out archiving, for example, where the retention periods stored in the Information Retention Manager can be evaluated. Additionally, you can create snapshots (copies) of data or destroy data that matches the requirements. For more information, see ILM Enhancements for Data Archiving , ILM Actions in the Write Program .

End of the note.