Creating Correction/Reversal Invoices

When you make a correction to a previous invoice or you reverse it, according to legal regulations, you are required to create a correction invoice or a reversal invoice depending on the type of your change:

When you make tax-relevant corrections to an invoice that you already posted and issued, you create a correction invoice. A tax-relevant correction always affects the value-added tax (VAT) amount or any of the parameters that influence the tax calculation. The correction invoice contains the corrected invoice item, the corrected amount with a negative sign, the new invoice item, and the difference amount.
When you reverse the accounting documents of an invoice that you already posted and issued or you make corrections to an invoice that do not affect the VAT amount (for example, tenant's address is incorrect), you create a reversal invoice.

The system does not create a correction or a reversal invoice automatically for the given change. You can decide whether you create a correction or a reversal invoice and you assign the corresponding identifier in the Assign Correction/Reversal Identifier to Invoice program.

Prerequisites

To create correction or reversal invoices, you have made the settings as described in Customizing for Creating Correction/Reversal Invoices.

Procedure

Creating Correction Invoices

Choose the corresponding contract and correct the incorrect data.
To access the program, on the SAP Easy Access screen, choose Accounting Flexible Real Estate Management Contract Process Contract .
On the Conditions tab page, specify the reason for your change and save the contract.
Make a periodic posting with the changed condition for the same period.
To access the program, on the SAP Easy Access screen, choose Accounting Flexible Real Estate Management Accounting Periodic Postings Periodic Posting: Contracts .

During the periodic posting, the system enters the original invoice number in the second Business Partner Reference (XREF2) field in the corresponding posted accounting document items.
Run the Assign Correction/Reversal Identifier to Invoice program, and assign the C (Correction) invoice identifier to the record that lists the correction data.
To access the program, on the SAP Easy Access screen, choose Accounting Flexible Real Estate Management Country Specifics General Correction/Reversal Invoices .
Create the correction invoice.
To access the program, on the SAP Easy Access screen, choose Accounting Flexible Real Estate Management Accounting Invoices Create Invoices for Rent .

In the Selection Type field, specify the Only Item from FI Document value.

After you have created the correction invoice, the system automatically enters the number of this correction invoice in the first Business Partner Reference (XREF1) field of the posted accounting document items.

Creating Reversal Invoices

Reverse your contract posting(s).
To access the program, on the SAP Easy Access screen, choose Accounting Flexible Real Estate Management Accounting Periodic Postings Reversal of Periodic Posting for Contracts .

In the Posting Data group box, specify the reason for reversal.

After the reversal of the periodic posting, both Business Partner Reference (XREF1 and XREF2) fields in the corresponding accounting document items still contain the same data of the accounting document items that have been reversed. They are updated only during the reversal invoice creation.
Run the Assign Correction/Reversal Identifier to Invoice program, and assign the R (Reversal) invoice identifier to the record that lists the correction data.

To access the program, on the SAP Easy Access screen, choose Accounting Flexible Real Estate Management Country Specifics General Correction/Reversal Invoices .
Create the reversal invoice with the Create Invoices for Rent program.
To access the program, on the SAP Easy Access screen, choose Accounting Flexible Real Estate Management Accounting Invoices Create Invoices for Rent .

In the Selection of Invoice Items group box, enter Only Item from FI Document in the Selection Type field and select the Cleared Items Also checkbox.

Note
You can create the reversal invoice only with this program. Creating a reversal invoice with the Reverse Invoices (RERAIVRV) program is not supported. You are required to set the user roles accordingly.

End of the note.

During the creation of the reversal invoice, the system automatically enters the number of this reversal invoice in the first Business Partner Reference (XREF1) field, and the original invoice number in the second Business Partner Reference (XREF2) field in the corresponding posted accounting document items.