Modify Sold-to Parties

Use

This function is used to modify sold-to parties.

Integration

It is available to you for sales document creation and modification.

Prerequisites

Sold-to parties are to be modified during order entry.

It is usually necessary to simplify a workflow that is primarily used if ads are placed by telephone: Customers are to be provided with price information during entry of an ad order without having to first provide personal data, such as name, address or bank details.

You may need to change a sold-to party because you have entered the wrong business partner number.

Caution Caution

Note that changing the sold-to party can affect prices if this change relates to price-relevant attributes.

End of the caution.

A sold-to party can be modified if the following prerequisites are met:

No billing dataset for the order has been billed.
No billing dataset for the order has successor documents.
Technical processing has not been started for any item in the order.
No item in the order has status level 50 (Complete, released, partially processed) or 60, (processing complete, no longer modifiable) .
No item in the order has been cancelled.

The sold-to party cannot be modified in orders for one-time customers. A one-time customer cannot replace the sold-to party.

Features

A sold-to party can be modified at header and item level during document processing.

If you modify a sold-to party, the system performs the same checks for the new sold-to party as those performed during order creation. If these checks are successful, the system replaces the existing sold-to party in all customer roles to which they were assigned to the order with the new sold-to party with the relevant attributes for their role:

Change	Adjustment
Agency order	If the new sold-to party is an agency, the system selects the Agency order indicator in all items or deletes this indicator if this is not the case.
Advertiser	The system replaces the existing sold-to party with the new sold-to party in the Advertiser role. If an item has been divided between several advertisers, this division is retained. If the existing sold-to party and the new sold-to party have both been assigned to an item in the Advertiser role, the existing sold-to party cannot be replaced by the new one, since the same advertiser cannot be assigned to the same item twice. The system informs you that you cannot assign the new sold-to party in the Advertiser role. If the existing sold-to party has been assigned to the item as the first advertiser, the system determines the industry sector at item level from the business partner master data for the new sold-to party. If the new sold-to party is an agency and the existing sold-to party was not an agency, you can decide whether the advertiser is to be replaced here.
Payer	The system replaces the existing sold-to party with the new sold-to party in the Payer role. The system defines the payment method, bank details and terms of payment from the master data for the new sold-to party. If the existing sold-to party has been assigned to the order in the Payer role several times, for instance in the advertiser assignment or in various items, the system selects the bank details once and copies them into all advertiser assignments to be adjusted. If bank details with an intended purpose have been created for the new sold-to party, these can only be used in conjunction with particular advertisers or booking units. The system ignores the intended purpose here, since various booking units and advertisers can be assigned to various items.
Bill-to party	The system replaces the existing sold-to party with the new sold-to party in the Bill-to party role. If additional addresses have been created for the Bill-to party role in the master data for the new sold-to party, the system offers you these addresses for selection. The system copies the address you select into all assignments to be adjusted. If a contact person has been entered for the existing sold-to party in the Bill-to party role , the system rejects this contact person, since a contact person for the existing sold-to party is not usually also a contact person for the new sold-to party. The same applies to order-specific addresses.
Voucher copy recipient	The system replaces the existing sold-to party with the new sold-to party in the Voucher copy recipient role. The system defines the voucher type and number from the master data for the new sold-to party. If the voucher copy type and number of voucher copies have not been specified in the master data for the new sold-to party, you can decide whether this information is to be copied from the master data for the existing sold-to party. The same principle as that for the bill-to party is used for contact persons and order-specific addresses. You are not offered business partners that have been assigned to the new sold-to party in the Voucher copy recipient role for selection, as is the case during item creation. Replaced voucher copy recipients are not inherited by subordinate document levels, as is the case when a new voucher copy recipient is assigned.
Box number recipient	The system replaces the existing sold-to party with the new sold-to party in the Box number recipient role. The same principle as that for the bill-to party is used for contact persons and order-specific addresses. The system does not determine the box number location from the master data for the new sold-to party, so that the box number can be retained.
Business partners in user-defined roles	The system replaces the existing sold-to party with the new sold-to party in each user-defined role. The same principle as that for the bill-to party is used for contact persons and order-specific addresses.

Once business partners have been exchanged, function exit EXIT_SAPLJHAK_003 is run. This exit compares the order data prior to the sold-to party change with the data once this change has been made. This function exit can be used to retain any manual changes that have been made to the business partner attributes.

Caution Caution

If modifying sold-to parties leads to attributes in items being changed that are relevant to billing dataset generation, such as changing the payer, the system generates new billing datasets in the items affected.

End of the caution.

When modifying a sold-to party at item level, you can also modify additional business partner data on the corresponding tab page in the same dialog step. You can for instance change the advertiser on the Details tab page or change the advertiser, payer, bill-to party and their attributes on the Advertiser tab page.

If you modify the sold-to party and additional business partner data, the system modifies the sold-to party in the first step and the item level in the second step.