Manual On-Screen Mark Up Check

Use

This function is used to perform a manual on-screen mark up check in the system.

Integration

It is part of Sales and is available to you as follows under Environment :

Access	Menu path
Environment menu in the Sales application area	Logistics → Advertising Management → Sales → Environment → Technical System → Manual On-Screen Mark Up Check

Prerequisites

No technical system is connected to the Advertising Management System.

An ad schedule line has been published. Status characteristics are to be set or positioning and ad spec data such as the actual size of the ad spec that would have been returned to the Advertising Management System if a technical system had been connected is to be entered. A production completion confirmation is to be created.

Features

This function has a selection and display screen.

Selection

The following selection criteria are available to you on the selection screen:

Selection criterion	Use
Publication BU	The publication booking unit describes the basic booking unit in which the ad is published. To determine all schedule lines that have been generated for a combined booking unit, enter the basic booking units that make up the combined booking unit in the Publication basic BU and To fields.
Publication date	During selection, the system determines all schedule lines with publication dates that fall within the specified selection period. The system only displays schedule lines that fall within the selection period even if you enter a publication period that does not fall within this period for an ad item.
Published schedule lines	If you select this indicator, the system displays published and unpublished schedule lines in the table. If you select this indicator, the system displays published and unpublished schedule lines in the table.

Selection is sales area-independent.

Display

The system displays ad schedule lines that match the selection criteria in a table on the display screen. Schedule lines are sorted in ascending order by sales document, item, sub-item and schedule line numbers. You can however use the Sort function to sort this list differently.

The system displays the status characteristics and the positioning and ad spec data for each schedule line.

Change status characteristics

To perform a manual on-screen mark up check, you should set the Closing date past , Positioning complete , Exposed and Schedule line published status characteristics .

If setting the status characteristics means that the schedule line status reaches status level 60 ( processing complete, no longer modifiable ), you can no longer enter positioning and ad spec data for the schedule line. The system enters status characteristics in the schedule line status during document processing.

If an ad spec is assigned to several schedule lines and one of these schedule lines has reached status level 50 (Complete, released, partially processed) or 60 (Processing complete, no longer modifiable) , you can no longer change the ad spec data even if the ad spec status has not yet reached status level 50 or 60 .

You do not create a production completion confirmation by setting status characteristics. You must modify the positioning data for the schedule line to create a production completion confirmation.

Change positioning data

If you change positioning data in a schedule line, the system sets the Closing date past , Positioning complete , Exposed and Schedule line published status characteristics automatically. The system does not generate new billing datasets for these orders even if the data that has been changed is relevant to price.

Positioning data includes the following:

Basic booking unit
Publication date
Content component, special publication
Page from, page to, positioning information in the technical system, ad spec position on the page, name of the article

If you change the positioning data, the system enters this data in the order and displays it as follows during document processing:

Change	Display
Basic BU	The basic booking unit in which the schedule line was to be published originally is displayed in the Basic BU field and the changed basic booking unit is displayed in the PBasicBU field in the schedule line overview . The system sets the Alternate actual BBU status characteristic in the schedule line status.
Publication date	The publication date on which the schedule line was to be published originally is displayed in the Planned date field and the changed publication date is displayed in the Publication date field in the schedule line overview . The system sets the Date shift status characteristic in the schedule line status.
Content component, special publication, page from, page to, positioning information for the technical system, ad spec position on the page, name of the article	The system sets the Actual positioning indicator in the positioning attributes. This means that the changed data were entered as an actual positioning in the positioning attributes for the schedule line .
Page color scheme	The changed page color scheme is not entered in the order. The system sets the Alternate actual color status characteristic in the schedule line status.

You can evaluate the changed positioning instructions statistically or print these as comments on the invoices ( Your ad has been published on page 10).

If the sales document to which the sales document belongs is being edited, you can change this schedule line but the system will not update your change.

Change ad spec data

If you change ad spec data in a schedule line, the system does not set the Closing date past , Positioning complete , Exposed and Schedule line published status characteristics. You do not create a production completion confirmation. The system generates new billing datasets for this order if the data that has been changed is relevant to price.

If you change the ad spec data in a schedule line to which an ad spec that is also assigned to other schedule lines is assigned, you change the ad spec data for all schedule lines to which this ad spec is assigned.

Ad spec data includes the following:

Ad spec identification number in the technical system
Actual width, actual height, technical width, technical height, unit of measurement for height and width information, additional unit of measurement for settlement, technical area share used by an ad spec
Ad spec color scheme, color names
Typography
Border type, border width, unit of measurement for border width
Reverse indicator
Amount of artwork
Grid
Technically complete indicator

If you change the ad spec data, you can continue to enter positioning and ad spec data in the schedule line. The changed ad spec data is entered in the order. The system displays the planned and actual values for the ad spec on the ad spec detail screen.

If you set the Technically complete status characteristic, you can no longer enter ad spec data for the schedule line if the ad spec status has reached status level 60.

The system defines the actual ad spec size and color scheme using the planned ad spec size and color scheme in the order and enters this information in the table.

You cannot enter the actual ad spec size and color scheme on the ad spec detail screen. To record the actual ad spec size and color scheme in the order, you must change the ad spec data in the manual on-screen mark up check.

If the Ad spec incomplete status characteristic is selected in the item status for an ad item even though the ad spec data appears to be complete, this means that the actual ad spec size has been defined for settlement in Customizing and this information has not yet been recorded in the order.

Define	Menu path
Design ad type	SAP Media → Advertising Management → Sales → Order → Sales Document → Sales Document Item → Ad Item Type → Ad Types → Define Design Ad Type

Change published schedule lines

You can no longer modify the positioning and ad spec data in a schedule line if it has already been published. If a schedule line is not published even though the Closing date past , Positioning complete , Exposed and Schedule line published status characteristics have been set in the Advertising Management System, you should select the schedule line and choose Edit → Not published. You can now enter ad spec and positioning data for the schedule line. You can create a new production completion confirmation.

Change page definition

If the page definition algorithm changes in the pagination system, select the Transfer to technical system indicator . The system transfers the schedule line to the technical system again. The order is updated and the page definition algorithm in the pagination system is run. This algorithm can mean that an ad that was not previously page-defining becomes page-defining.

Additional editing functions

To navigate in the order whilst changing the document data, select a document item and choose Goto → Change item .