Links Between Documents

Use

You can use the ( Links) function in document processing in the electronic desk to link one document to another document. The See also link type between documents is supported as standard. You can also configure additional user-specific link types.

Features

Links between documents are created in both directions. An overview of documents that link from a document is available a) on the Maintain Links dialog box and b) by choosing ( Document Attributes). You can access linked documents in both cases in an additional session window.

Note for Link

You have the option of recording a note for a link on the Maintain Links dialog box by choosing ( Note). Saving of this long text is language-specific.

User-Specific Link Types

You can add up to six customer-specific link types to the links to other documents. To do so, you must configure user-specific link types. For more information, see Activities.

The overview of all references to a document (dialog box Maintain Links) makes a distinction between whether the a document is linked to ( Link To) or the link comes from a document ( Link From) for user-specific links.

Activities

The following describes the steps required to configure user-specific link types:

  1. Choose the following in Customizing: Start of the navigation pathCross Application Components Next navigation step General Application Functions Next navigation step Records and Case Management Next navigation step Basic Settings Next navigation step Set RegistryEnd of the navigation path.

  2. Under Application Registry double click the area S_AREA_RMPS ( Area: Records Management for Public Sector).

    The Area dialog box appears.

  3. Choose the tab page POID Directory.

    The POID relation types P0 - P5 are reserved for user-specific link types. Specify the number of link types to be distinguished for links between various documents.

  4. Call transaction SM30 and enter the table RMPS_PROP_NAME and create the two required entries for each link used ( Link From, Link To). The figure for the relation types used is encrypted in the attributes used.

  5. Call table RMPS_PROP_NAMES in transaction SE16. Create the names displayed in the system in this table for each link type with the following settings: