Overview of the Standard Metadata in the Fileplan

Use

The following sections provide an overview of the standard metadata which defines the characteristics of the element types class, folder, part, document, and incoming post items.

The following tables are sorted according to functions. The attributes for documents and incoming post items are summarized in one column.

Attributes for Descriptions and Hierarchy Reference

Attribute

Technical Key

Record Folder Item

Record

Part

Document

Unique description

SRM_DOCUMENT_ID

X

X

X

PS_REFERENCE

X

Folder type

CASE_TYPE

X

Folder Plan Item

RMPSP_FPLID

X

X

X

X

Name

RMPSP_TITLE

X

X

X

X

Description

RMPSP_DESCRIPT

X

X

X

X

Position in hierarchy

RMPSP_AGGREGAT

X

X

X

X

Parent

Object

RMPSP_PARENT_OBJ

X

X

X

X

Keyword

SRM_KEYWORD

X

X

X

Attributes for Authorization

Attribute

Technical Key

Folder Plan Item

Record

Part

Document

Authorization level

RMPS_SECURE_LEVEL

X

X

X

SECURE_LEVEL

X

Expiry date authorization level

RMPSP_SECCNG_DAT

X

X

X

X

Rule for new authorization level

RMPSP_SECCNG_RUL

X

X

X

X

Descriptor

RMPSP_DESCRIPTOR

X

X

X

X

Custodian

RMPSP_CUSTODIAN

X

X

X

X

Access: User

RMPSP_ACL_US

X

X

X

X

Access: Group

RMPSP_ACL_DL

X

X

X

X

Attributes for Status, Link, and Disposal

Attribute

Technical Key

Folder Plan Item

Record

Part

Document

Disposal rule

RMPSP_DP_ID

X

X

X

X

Disposal hold

RMPSP_DP_HOLD

X

X

X

(Effective) disposal date

RMPSP_DP_DUEDATE

X

X

X

(Disposal) document type

RMPSP_REC_TYPE

X

Storage location

STORAGE_PLACE

X

X

X

PS_STOR_PLACE

X

Hybrid paper

RMPSP_HYBRIDPAPR

X

Status

STAT_ORDERNO

X

Type of address of current location

PS_WHERE_TYPE

X

X

X

Current location

PS_WHEREABOUTS

X

X

X

Closing rule part

RMPSP_PARTCUTOFF

X

Planned closing date

RMPSP_CUTOFF_DAT

X

Author

RMPSP_AUTHOR

X

Organization

RMPSP_AUTHORORG

X

Addressee

RMPSP_ADDRESSEE

X

Locale

RMPSP_LANGUAGE

X

User who checked out document

SRM_DOC_CHECKED_OUT_BY

X

Check out path on desktop

SRM_DOC_CHECKED_OUT_TO

X

Format

RMPSP_FORMAT

X

Document template

SRM_DOC_TEMPLATE_ID

X

Incoming item type

RMPS_DOM_INBDOC_TYPE

X

Mail address of sender

RMPSP_S_MAILADR

X

Sender

RMPS_DOM_BPART_POST

X

Attributes for Time Stamp and Change History

Attribute

Technical Key

Folder Plan Item

Record

Part

Document

Start of runtime

RMPS_DOM_ACTIV_TIME_STRT

X

X

PS_ACTIV_TSTART

X

End of runtime

RMPS_DOM_ACTIVE_TIME_END

X

X

PS_ACTIV_TEND

X

Creation time

CREATED_AT

X

X

X

CREATE_TIME

X

External creation time‎

RMPSP_CREATED_AT

X

Creator

CREATED_BY

X

X

X

CREATED_BY

X

Last changed by

LAST_CHANGED_BY

X

X

X

CHANGED_BY

X

Time changed

LAST_CHANGED_AT

X

X

X

CHANGE_TIME

X

Declared by

CLOSED_BY

X

Published by

RMPSP_DECLARED_BY

X

Published on

RMPSP_DECLARED_AT

X

Attribute values changed at

SRM_LAST_CHANGED_AT

X

X

X

Attribute values last changed by

SRM_LAST_CHANGED_BY

X

X

X

Additional Attributes

Attribute

Technical Key

Folder Plan Item

Record

Part

Document

DPA disclosability

RMPSP_DPA_FLAG

X

X

X

X

DPA exemption

RMPSP_DPA_EXEMPT

X

X

X

X

EIR disclosability indicator

RMPSP_EIR_FLAG

X

X

X

X

EIR exemption

RMPSP_EIR_EXEMPT

X

X

X

X

FoI exemption and last review

RMPSP_FOI

X

X

X

X

FoI release details

RMPSP_FOI_DET_DAT

X

X

X

X

Mandate

RMPS_MAND_STATUT

X

X

X

X

Mandate: Data acquisition purpose

RMPS_MAND_PURPOS

X

X

X

X

Mandate: Exemption category

RMPS_MAND_EX_CAT

X

X

X

X