Defining Service Permissions

Prerequisites

To display the permissions, you need read permission.

To change the permissions, you must be a permission owner.

Context

Service permissions allow users to use specific functions in conjunction with an item, for example, subscribing to folders. You can define these permissions only for folders.

Procedure


  1. Open the Details dialog box for the folder.

  2. Choose Start of the navigation pathSettings Next navigation step Service PermissionsEnd of the navigation path.

  3. Enter one or more users, groups, or roles.

  4. Specify the range of the search operation by choosing one of the following options from the dropdown list.

    • All

      The system performs a search through all existing users, groups and roles.

    • Users

      The system performs a search only through all existing users.

    • Groups

      The system performs a search only through all existing groups.

    • Roles

      The system performs a search only through all existing roles.

  5. Choose Add .

  6. Select one of the following permissions:

    Service Permission

    Use

    Collaboration

    Managing Collaboration functions for documents.

    Approver Administration

    Activating and deactivating the approval process.

    Defining approval steps and the list of approvers.

    Displaying all documents irrespective of their status (including documents that have not yet been released).

    Skipping the approval process (publishing documents immediately without taking into account the outstanding approval steps).

    Layout

    Defining the display of the folder content for all users.

    Unsubscribe Only

    Ending subscriptions but not creating them.

    Subscribe (Myself Only)

    Ending subscriptions and subscribing yourself to items (only for documents in the current folder, not in subfolders; no subscriptions for other users).

    Subscribe

    Ending subscriptions and subscribing yourself or other users to items (only for documents in the current folder, not in subfolders).

    Subscription (All)

    Ending subscriptions and subscribing yourself or other users to items (also for documents in subfolders).

    Full control

    This service permission includes all other service permissions.

  7. Choose Save .

  8. Optional: Add other users to the list of permission owners.

    For more information, see Defining Permission Owners .