Holiday Pay Accrual Report (HFILHPA0_FI)

Use

You use this report to:

  • Generate the employee Holiday Pay Accruals (HPA) – The report calculates the value of the unused vacation, vacation bonus and leave bank days.

  • Post the employee HPA and the Employer Social Contributions to Financials and Controlling (FI/CO)

Integration

Note Note

The Holiday Pay Accrual (HPA) report requires information both from master data and from payroll results.

End of the note.

  • Absence Quota infotype (2006)

    The report obtains information on the outstanding leave quota accrued under Vacation Payment, Vacation Bonus and Leave Bank from this infotype.

  • Absences infotype (2001)

    The report obtains information on the future absences of an employee from this infotype.

  • Planned Working Time infotype (0007)

    The report identifies an employee as a full time or part time employee based on employee records in this infotype.

  • Actions infotype (0000)

    The report obtains the Organizational Assignment information on an employee from this infotype.

Prerequisites

  • The HR System configurations are complete and the initial master data records are available for the selected employees.

  • Time Management

    You have run Time Evaluation report (RPTIME00) in advance for the employee(s), up to today’s date. This ensures that the information on the accrued absence quotas for vacation payments is up to date. Vacation Payments include Vacation Pay and Vacation Bonus.

    You run the Time Evaluation report using transaction PT60, or by choosing Start of the navigation path Human Resources Next navigation step Time Management Next navigation step Administration Next navigation step Time Evaluation Next navigation step Time Evaluation End of the navigation path.

  • You have processed Payroll Finland only up to the most recent payroll period.

  • You have performed the following activity in Customizing under Start of the navigation path Payroll Finland Next navigation step Reporting for Posting Payroll Results to Accounting Next navigation step Activities in the HR System Next navigation step Employee Grouping and Symbolic Accounts End of the navigation path:

    • Define Symbolic Accounts (View V_T52EK) – Create the symbolic accounts that you require for posting to Accounting.

      Note: You must perform this activity before performing activity Maintain Attributes for Reserves Posting to Financials to configure the attributes for posting reserves to financials (see below).

  • You have defined vacation handling for various organizational groupings and created corresponding entries in the relevant table views by performing the following activities in Customizing under Start of the navigation path Payroll Finland Next navigation step Reporting Next navigation step Holiday Pay Accrual End of the navigation path:

    • Define Vacation Bonus Handling (Views V_T7FIV0 and V_T7FIV3) – Define the method(s) used by your company to handle the payment and deduction of holiday and vacation bonuses.

    • Assign Vacation Quota Types to Wage Types (View V_T7FIV1) – Identify which quota types are relevant to vacation handling for the vacation year(s) specified.

    • Assignment of Annual Vacation Averages to Wage Types (View V_T7FIV2) – Define which wage type is used to override the value of an average in the SAP payroll results.

    • Configure the Rules for HPA Calculations (View V_T7FIHPA1) – Set the conditions for Holiday Pay Accrual (HPA) calculations.

    • Identify Blue Collar Employees (Feature HPFIN) – Use this feature to identify the employees belonging to the Paper Collective Agreement from other employees.

    • Maintain Reserve Type for FICO Posting (V_T7FIPRT) – Configure the Reserve Type for use during FICO postings.

    • Maintain Attributes for Reserves Posting to Financials (V_T7FIPF) – Configure the attributes for posting reserves to financials.

    • BAdI: Maintain Value of Final Accrual Amount for HPA Report (HR_FI_HPA_ACCR) – Customize the final accrual amount, calculated at an employee level.

    • BAdI: Maintain Value of Accrued Quota for HPA Report (HR_FI_HPA_QTA) – Customize the value of accrued Quota at employee level.

    • Determine Standard Absence Quota (Feature 44QTA) – Return the absence quotas for employees as delivered in the SAP standard solution. The system maps the customer-specific absence quotas to the quotas that this feature returns to process absences.

    • Determine Standard Absence Type for Future Absences (Feature 44ABS) – Return the absence type for future absences as delivered in the SAP standard solution. The system maps the customer-specific absence type for future absences to the value that this feature returns.

    • Maintain Employee Type for HPA (View V_T7FIETYPE) – Maintain the employee types relevant for holiday pay accrual processing.

Note Note

The report requires the rate for quota valuation. In Customizing activity Configure the Rules for HPA Calculations, you define which wage types in the payroll results formulate the rate for quota valuation in the report. Therefore, there can be no rate in the HPA report if there are no payroll results with wage types configured in the Customizing activity. However, for an employee who has quota but no payroll results, for example, due to a long absence, the rate wage type is displayed in the HPA report selection screen. The model wage type is MLTA (Daily rate long-term abs.). An employee without payroll results requires this rate wage type in the Recurring Payments/Deductions infotype 0014.

End of the note.

Features

In the selection screen for the report, you can selection many options for how the report is generated.

Payroll Period

In this section, you can specify the payroll area and period options for the report.

Selection

In this section, you can specify options to select the employees to be included in the report.

Report Selection

In this section, you can specify options for the type of report to create.

You can generate the following types of reports:

  • Standard In this case, the report will calculate HPA based on standard calculation rules applicable to all industries.

  • Forest and Paper

    In this case, the report calculates HPA based on the calculation rules specific to the Forest and Paper (FP) industry.

    If you select this option button, you must make the relevant entries in the Forest and Paper Blue-Collar Settings tab page.

Select With cost center splits for the report to display the holiday pay accrual (HPA) amounts based on cost center splits from the Cost Distribution (0027) infotype.

Posting to FI/CO

In this section, specify the conditions for FI/CO posting, for example, the posting date, which can be either the current date or a manually entered date.

Test/Simulation for Posting

To make a test or simulation for posting, select the corresponding checkbox. Select Employee-specific output log when running test or simulation for a few employees only, to avoid data overflow.

Trade Union

Make sure that the default trade union is the same you have used in Customizing activity Maintain Attributes for Reserves Posting to Financials (view V_T7FIPF). The default value 99 can be entered if the pay scale type is not relevant for calculation/posting.

Posting Options: Reversal

If the reversal of reserves is required explicitly, then select Reversal. The previous reserve amounts are then posted as negative.

Note Note

  • Reversal of a particular month should be done in the same month.

  • For one month at most, one posting document and one reversal document can be created. This means that after reversing the reserves in a month, you cannot post the reverse document again in the same month.

End of the note.

If reversal is not required explicitly then reversal takes place automatically for the previous month reserves when the document for the next month is posted.

If an employee has been terminated, but quota is still open, then the usual FICO posting is performed.

If an employee has been terminated, and no quota is left, no new reserve is posted, but old reserve is reversed.

Posting Options: Fresh posting only

It is possible that the company is reserving the full holiday accrual amount in each month and no reserve amounts are reversed using the HPA report.

The cleaning of accounts for reserved amounts is done on the FICO side. Select Only Fresh Posting – No Reversal to always post the latest calculated reserve amount without reversal of old reserved amounts using HPA report.

Posting Variant and Document Type

To use a different document type than when posting payroll results, create a posting variant and specify the document type in Customizing for Payroll Finland under Start of the navigation path Reporting for Posting Payroll Results to Accounting Next navigation step Activities in the HR System Next navigation step Create Posting Variants End of the navigation path (view V_T52E2).

The default posting variant SAP creates a document with type AB. However, it is useful to have a document type of its own for Holiday Pay Accrual postings. This helps when checking the postings and amounts on G/L accounts after posting.

Forest and Paper Blue-Collar Settings

In this section, you specify the settings for Holiday Pay Accrual calculations for employees in the forest and paper industry. You can enter the wage types and the features that the report must use to identify blue-collar employees and specify the constant for calculating the vacation average.

Wage Types/Calculation Rules

In this section, you set the rules for calculating the vacation accrual and bonus, for example, the rate for calculating the bonus or the wage type that stores the daily rage for long-term absence calculations.

Part-Timer Handling

For part-time employees, you can enter details such as the valuation period considered for holiday pay accrual and the percentage that the system must use to calculate the accrual amount.

Tables for Reversal Handling and for Posting Documents Information

The report makes entries in the following database tables in simulation and/or productive runs:

  • T7FIOIX – Posting items, A-sets (simulations and productive runs)

  • T7FIOPX – Reversal posting items, P-sets (Only if reversal is used)

  • T7FIOIX_DIR – Directory of productive posting runs (only P-runs)

You can monitor the contents of these tables using transaction SE16.

Cleaning Database Tables

You can clean the system database tables T7FIOIX and T7FIOIX_DIR transaction PC00_M44_HPAC, Clean HPA DB tables T7FIOIX and T7FIOIX_DIR (program HFIUHPA0).

You can also access this report from the SAP Easy Access menu, by choosing Start of the navigation path Human Resources Next navigation step Payroll Next navigation step Europe Next navigation step Finland Next navigation step Subsequent activities Next navigation step Period-independent Next navigation step Other Next navigation step Clean HPA DB tables T7FIOIX and T7FIOIX_DIR End of the navigation path.

You use the report to delete existing records in the database tables T7FIOIX and T7FIOIX_DIR for the selected Personnel Number(s).

The system allows deletion of records, only if the entered calendar period:

  • Is older than six months from current date

  • Does not exceed the current date

Note Note

If you select Personnel Number(s), the system deletes records for only the selected Personnel Number(s), else the report deletes records for all employees.

End of the note.

Posting Documents

Run types and their names are defined in view V_T52EV. For this, make the following entry the view:

  • FI Posting vacation reserves (Finland)

Posting documents are then shown in transaction PCP0 under run type FI.

The posting of the documents is similar to payroll results posting with run type PP. Drilling down to detailed information in the document reads the revision information tables (T7FIOIX, T7FIOIX_DIR and T7FIOPX for reversals) and shows employee numbers, symbolic account numbers and reserve amounts. (No wage types can be seen in this posting.)

Output

Holiday Pay Accrual List

This lists the holiday pay accrual information for the selected employee(s), for example, Vacation Pay, rates for calculating the value of the accrued vacation and bonus amounts.

Also, the Holiday Pay accrual calculations in a standard report may differ from the report generated for the FP industry.

Holiday Pay Accrual Report with FI/CO Posting

The report generates this output only when you select option. When you process a simulation run, the report will only display the results of an FI/CO posting but will not post the same.

In the case of a test run, the report will generate the test data in the Holiday Pay Accrual list.

Note Note

  • The report generates the FI/CO posting information at the Organization and the Employee Sub Grouping level. When you select the Employee specific output log, you can also obtain the details at the employee level

  • Before posting the productive run to FI/CO, ensure that you release the documents.

End of the note.

Activities

  1. To access the report from the SAP Easy Access screen, choose Start of the navigation path Human Resources Next navigation step Payroll Next navigation step Europe Next navigation step Finland Next navigation step Subsequent Activities Next navigation step Per payroll period Next navigation step Reporting Next navigation step New Holiday Pay Accrual along with FICO posting End of the navigation path .

    The Holiday Pay Accrual screen appears.

  2. Enter the relevant selection criteria.

  3. To generate the report, select Start of the navigation path Program Next navigation step Execute End of the navigation path .