Off-Cycle Payroll Run for Vacation Payment (HFICVAC0)

Use

This function processes the advance vacation payments for the employees using an off-cycle payroll run.

For processing the advance vacation payments, the report generates information on employee vacations from the past, current and future payroll periods.

Prerequisites

For the selected employee(s), the records exist for the following infotypes:

  • Absences infotype (2001)

  • Absence Quota infotype (2006)

The report computes the vacation payments based on the vacations accrued by an employee and the vacation days being availed.

Activities

  • To access the report from the SAP Easy Access screen, choose Start of the navigation path Human Resources Next navigation step Payroll Next navigation step Finland Next navigation step Off-cycle Next navigation step Off-cycle Vacation Handling End of the navigation path

  • Enter the relevant selection criteria

    • Leave Selection

      You can choose to generate the off-cycle for vacation days that have already been deducted or not yet been deducted. You can also choose to process the off-cycle based on both deducted and available vacation quota.

    • Other data

      Ensure that you specify FI00 as the Schema for the off-cycle payroll. This is the schema for the Finnish payroll.

  • To execute the report, choose Start of the navigation path Program Next navigation step Execute End of the navigation path.

    The Off-cycle payroll run for vacation payment screen appears, listing the following information, for the selected employees:

    • Payment date

    • Start date of the vacation period

    • Absence type

    • Payroll run status

  • To process the off-cycle as a test run, you can select either:

    • Test/Display log

      Processes the advance vacation payroll as a test run and generates a payroll log

    • Test/W/o log

      Processes the advance vacation payroll as a test run without generating a payroll log

  • To process the advance vacation payments using the off-cycle run, select Execute process . You can process the off-cycle payroll for one or more employee records.

    Recommendation Recommendation

    We recommend that you process the off-cycle payroll as a test run before executing the final off-cycle payroll as you can correct the errors, if any.

    End of the recommendation.

The results of the advance vacation payment processed through an off-cycle payroll are available to the standard payroll run. This is required for the payment of the second vacation bonus and for any changes to the vacation pay because of a change in salary.