Document Management

Purpose

You can use this component to assign Documentssuch as texts, graphics or multi-media objects to the following business objects in Advertising Management :

Business partner
Content component
Booking unit
Order
Contract
Sales agent contract

SAP Media Document Management completes your comprehensive view of customers, and also offers you direct access to photos, logos and icons, if you are using the Advertising Management for Classified Ads (IS-M/AMC) ad editor to design classified ads.

Connecting document management functions enables you to assign diverse file formats to the business object documents. Users in the ads department can record graphics files for relevant business objects, such as the order or business partner when ads are accepted. Document management functions can also be used by employees at the publisher who are responsible for technical ad design processes and newspaper production, for instance to save a file that has been revised for technical reasons in the document system.

Prerequisites

You have used transaction SICF to create an external alias '/default_host/sap/bc/contentserver', which contains anonymous logon data.
The service '/default_host/sap/bc/contentserver' is active.

Integration

Pre-defined interfaces provide the option of an external system accessing graphics that have been recorded for a business object. More detailed information is available in the documentation for function modules in the ISM_DM_EXTERNAL_INTERFACE function module group.

Features

When processing business objects, the system accesses the respective document management functions.

The processing dialog consists of two parts: The Explorer is found in the left hand section of the screen in which the folder and documents for the object are displayed. The Viewer is found on the right hand section of the screen. The content and properties of the document selected in the Explorer are displayed in the Viewer.

The following diagram illustrates the way in which the screen is divided:

This graphic is explained in the accompanying text.

Functions of the Explorer :

Integration with Internet documents by entering the appropriate URLs.
Import and export of documents.
Import and export of documents with blocking function.
Where-used list: You can display a list of all business objects to which a specific document is assigned.
Content search: You can search for all the documents in Document Management . This includes documents that belong to other business objects.
Entry of personal notes, and those that are generally visible at document level

Functions of the Viewer :

Document preview.
Display and change documents and their properties.
Version overview with version display and processing.

Authorization Concept

The J_DOC_MAN authorization object is used for document management. You can therefore grant users authorization to create , change and display documents for each business object type. If a user only has display authorization for the Business Partner business object, they can view documents for the business partner, but the processing functions are inactive. If a user does not have display authorization, the buttons used to access the dialog are also inactive or the corresponding tab pages are not available.

Constraints

During business partner replication between SAP Media and SAP CRM , the documents assigned to the business partner are not exchanged.

External access to documents recorded in Document Management is possible using an interface provided by SAP.

Additional Information

The Knowledge Provider (KPro) is used to manage documents. This is part of the SAP Web Application Server (SAP Web AS).

Technical information on document management is available in the SAP Library under Start of the navigation path SAP R/3 and R/3 Enterprise Next navigation step SAP R/3 EnterpriseRelease 4.70 SAP NetWeaver Components SAP Web Application Server Basis Services/Communication Interface (BC-SRV) Knowledge Provider (BC-SVR-KPR). End of the navigation path