Entering Manual Actual Postings

On the upper screen area, enter the document date and the posting date.

The system defaults the current date, which you can however overwrite.

Choose Extras → Number ranges to display the external or internal number ranges set for the given transaction-based allocation.

If you have defined a number range with internal number assignment for the sender and you do not enter a document number, the system assigns a number automatically (see: Number Ranges ).

If a number range with external number assignment is defined for the sender, enter a (free) document number from the number range interval.

This allows you to use the external number assignment universally. This also ensures that the Controlling documents can be adapted to the numbering conventions of the feeder systems (for example, entry of operations in the production department).

To avoid needing to reenter the same business transaction repeatedly, you can use existing documents as a template for further postings.

To do so, enter the number of the reference document.

You can get the document number of this document by choosing F4 help for the document date or by searching per document date, period or fiscal year.

To display the data for the reference document, choose Display reference document.

To use (and later change) this data, choose Confirm.

If you wish, you can display further information on the posting such as the user or the exchange rate type.

To do so, choose the tab strip Additional information.

If you wish, you can display or hide particular screen areas. To do so, use the icon Compress data areas on the left edge of the relevant screen area.

Choose a screen variant.

If you do not enter a screen variant, the system uses the standard variant intended for the given allocation.

You define your own screen variants for manual actual posting in Customizing (per business transaction). This screen variant is effectively a collection of settings that determines which fields appear on the entry screen.

For more information, see the Implementation Guide (IMG) for Cost Center Accounting , under Actual Postings → Manual Actual Postings → Define Own Screen Variants for Postings in Controlling

Specify whether you want to enter data using List entry or Individual entry.

If you choose List entry , you can enter more than one posting row for the selected document and business transaction.

If you choose Individual entry you can only enter one posting row at a time for the document and business transaction selected.

Below the individual entry screen, the system displays a list to which you can transfer every posting row.

To navigate between these posting rows, select the posting row that you want to move up to/down to. The system displays the data on the selected posting row on the individual entry screen.

Enter the data for your posting.

The list entry columns and the ready-for-input fields on the individual entry screen are set in line with the selected screen variant.

You can execute repostings between the individual Controlling objects, such as cost centers or orders, in any currency stored in the system. Repostings are made automatically at the average rate set in Customizing (see: Currencies ).

In the Currency field, enter the currency in which the given documents are to be posted.

When entering quantities, you do not need to specify units of measure. The system automatically adopts the units of measure from the totals transaction data.

On the list screen, you can take advantage of the following functions:

Copy posting row

- Select the row you wish to copy.

- Choose Copy.

- Mark the row before which you want to insert the copied row.

- Choose Insert.

Cut out one or more posting rows and insert them elsewhere

- Select the affected row(s).

- Choose Cut.

- Mark the row before which you want to insert the copied row.

- Choose Insert.

Delete one or more posting rows

- Select the affected row(s).

- Choose Delete row .

Use an existing value for the posting rows that follow

- To do so, position your cursor on the value you want to transfer to the empty column fields.

- Choose Fill column .

The value now appears in all the previously empty rows in the relevant column. If, for example, you enter several postings for the same receiver, you then do not need to repeat entry of the receiver.

To reset the fields, position your cursor on the column and choose Reset column .

Total of all posted positive and negative items per currency or unit of measure

- To display this figure, use the Show/hide totals line icon.

On the individual entryscreen, you can take advantage of the following functions:

Transfer posting record to navigation list

Enter the data and choose Confirm

Delete posting record

Choose Delete.

Copy posting record

Choose Copy.

Copy an existing value to empty fields of a column

- To do so, position your cursor on the value you want to use in further postings.

- Choose Hold data.

The value appears in the relevant field in all other posting records that you enter. If, for example, you enter several postings for the same receiver, you then do not need to repeat entry of the receiver.

To reset the fields, position your cursor on the appropriate value and choose Reset data .

You can branch to the overview list from both the list entry and individual entry screens by choosing Goto → Overview list.

The overview list contain all posting records created for a document.