Executing Data Collection for Summarization Hierarchy

Prerequisites

You have created a summarization hierarchy.
If you want to use parallel processing in order to shorten the runtime of the data collection run, ask your system administrator to set up a server group and tell you the maximum number of tasks.

Defining a Server Group

Caution Caution

This task is for system administrators only.

End of the caution.

To specify which servers the summarization run should run on, choose Start of the navigation path Tools Next navigation step Administration Administration Network RFC Destinations Extras RFC Groups End of the navigation path .

It is recommended that you execute the data collection run after each period-end closing, thus summarizing current data such as target costs, work in process and variances.

If you want to monitor actual costs, it can also be helpful to execute a data collection run during a period before period-end closing activities.

Procedure

To perform a data collection run:

Choose Accounting Controlling Product Cost Controlling Cost Object Controlling Product Cost by Period / Product Cost by Order / Product Cost by Sales Order Information System Tools Data Collection For Summarization Hierarchy .
The CO Summarization screen appears.
Enter the following data:
- Hierarchy
  For a list of summarization hierarchies in the controlling area, press F4.
  
  To see a list of hierarchies that have been summarized, choose Extras Summarized Hierarchies .
- Hierarchy Node
  If you only want to summarize part of the hierarchy, choose the arrow symbol button Set subhierarchy. All fields are listed for which summarization has been carried out (such as the plant or material). Enter the field attributes for which the summarization is to be carried out.
  
  Example
  If you enter plant 0001 and material PROD-1, the costs of all orders will be summarized that were created for material PROD-1 in plant 0001.
  
  If you enter only plant 0001, only the costs for all orders in plant 0001 will be summarized.
  
  End of the example.
- From Fiscal Year/Period and To Fiscal Year/Period
  The values for these periods will be displayed for the objects selected according to the summarization hierarchy. If an object does not have any values in the periods specified, it is included during data collection but with no values.
Select one of the following options:
- Summarization Run
  If you select this option, the data for the periods within the specified summarization time frame are reset and recalculated in the summarization run. Data on the summarization object for periods outside of the summarization time frame is retained.
- Hierarchy Without Data
  Select this option if you want only the structure of a summarization object without data.
- Deletion Run
  With this option, all summarization objects created by previous data collection runs are deleted. The hierarchy definition can then be changed again.
Choose Extras Exception Define Rule . This allows traffic light symbols to be displayed at hierarchy nodes for which predefined threshold values have been exceeded. You define the rules for exceptions in Customizing. Here you specify the basis for the threshold values and the amount by which much the threshold value has to be exceeded before a traffic light is set.
By default, the Background Processing indicator is selected. If you want to perform the summarization run online, deselect this indicator.
If you want to use parallel processing for the data collection run, choose Parallel Processing.
The dialog box Parallel Processing appears.

Select Activate online parallel processing and enter the following data:
- Maximum number of tasks (number of system sessions on the servers)
- Number of nodes (task)
- Server group
Choose Confirm.

Caution

System resources are utilized in accordance with the number of tasks. For this reason you should limit the number of tasks or only use parallel processing when sufficient system resources are available.

End of the caution.
Choose Execute.
If you have deselected the Background Processing indicator, a dialog box appears in which you must confirm the order summarization run.

Result

An overview screen is now displayed showing the processed nodes of the hierarchy.

You can use the following functions:

Message log
The message log lists any errors that occurred and any information messages that were issued during summarization.
Table statistics
The table statistics specify how many totals records were written during summarization.

More Information

Performance in Product Cost Controlling