Changing the EE's Entry Date After Payroll: Actual Entry Date is Earlier than the Incorrect Entry Date

Use

By using the function Change payroll status you can change an employee's entry date if a payroll run has already been executed for the employee, and if the date on the incorrect entry is after the employee's actual entry date.

In this case, the incorrect entry date resulted in the employee being paid too little. Correcting the entry date triggers a payroll correction run to ensure that the employee receives the missing amount as a back payment.

Example Example

An employee is hired on 15.07.98. After the payroll run, you discover that the employee has actually been employed at your enterprise since 01.07.98. As a result, the amount of the employee’s salary is too low. To ensure that the missing amount for the period from 01.07.98 to 15.07.98 is paid, the payroll run must be repeated for this employee using 01.07.98 as the start date.

The following graphic shows you the incorrect and employee's actual entry date:

End of the example.

Prerequisites

When an employee is hired using the personnel action type Hiring , an entry date is created in the system that does not correspond to the date on which the employee actually started working at the enterprise.

Activities

Note the following points:

  • First, delete the date of the last payroll run in the Payroll Status 0003 infotype. You can only bring the entry date forward using the Change entry/leaving date function after you have deleted the date of the last payroll run.

Note Note

The function used to change entries in the Payroll Status infotype (0003) is subject to special authorization controls. You can only delete the date of the last payroll run if you are authorized to use the change function, and are authorized to maintain the infotype. You can only correct the entry date if the date has been deleted.

End of the note.

  • If you have corrected the employee’s entry date using the above procedure, the system automatically changes all of the employee’s infotype records whose valid from date matches the old entry date so that they correspond to the new entry date. These data records are then changed in the payroll past. In addition, retroactive accounting is triggered for this period to ensure that the employee receives the missing amount when payroll is next performed.