Approval Process for the Time Sheet

Use

Most time sheet records contain confidential data relating to the employees’ payment or to the progress of a project, for example. You can therefore have line managers, project leads, or others in your enterprise check and approve recorded working times before you transfer the data to the target components.

Prerequisites

You must have specified in Customizing for each data entry profile whether the data recorded with it is subject to an approval process and how the approval is to proceed.

Features

  • A range of alternatives are available for the approval of working times, which cover the following aspects:

    • Which data is to be approved

    • How the approver is determined

    • Which application you use to approve working times and whether you want to use SAP Business Workflow

      For more information, see Deciding on the Approval Process .

  • To be able to approve working times, approvers require special authorizations. For more information, see Authorizations .

  • If you cannot approve the data in its existing form, you can reject the data. You can add a rejection reason for the employee or the person who entered the data.

  • All working times with the processing status 20 ( Released ) can be approved. After approval, the data is assigned the processing status 30 ( Approved ). The system writes it to the relevant interface tables. You can then transfer the data to the required target component(s).

  • All approved data records can be changed subsequently by the person who entered them. This also applies to data records that have already been transferred to the target component(s). If this is the case, a cancellation record is created from the original document and transferred to the target component(s).

    The changed data is subject to the approval process again, provided that the change was made using a data entry profile requiring approval.

See also:

You make the required Customizing settings for the approval of time sheet data in the Implementation Guide for the Cross-Application Time Sheet ; choose Start of the navigation path Settings for All User Interfaces Next navigation step Approval Procedure. End of the navigation path