Mobile Time Sheet

Purpose

Mobile Time Sheet (MTS) enables employees in your company to record their working times on notebooks (laptop computers), wherever they are. The notebooks do not require a connection to the SAP system for time recording. It is aimed primarily at employees who have to travel a lot and cannot always have a connection to the SAP system.

MTS users can use an intuitive user interface in a Web browser to record their working times. They can save their working time data on the notebook and then transfer it to the SAP system when they are able to set up a connection.

Working time data recorded by users in MTS can be synchronized with the SAP system at intervals of the users’ choice. As soon as the data has been transferred to the SAP system, you can process it in the same way as you would process data records that are entered using any other Time Sheet user interface. MTS uses the same business logic and the same database table (CATSDB) as the other user interfaces of the Time Sheet.

Recording Working Times inMTS: Business Process

Subprocess

Role

Application

Necessity

Create working time attributes(orders, projects, and so on)

Administrator

SAP system

Recordworking times

Employee

MTS

Release data

Employee

MTS

Optional

Approve working times

Time administrator

SAP system

Optional

Subsequent processes in the SAP system (for example, creating invoices, and paying employees)

SAP system

Features

Time recording in MTS provides the following functions:

  • You can enter working times for each working time attribute and day in hours or decimal fractions of hours (for example, 0.25 hours = 15 minutes).

  • You can change or delete as many data records as you want in MTS . The same applies to data records that were originally entered in the SAP system .

  • You can synchronize the data records entered in the SAP system at intervals of your choice. Synchronization also transfers data records that have not yet been released. The SAP system checks the data records transferred from MTS and sends the result of the checks to the user’s notebook to enable the user to correct the errors if required.

  • Changes in Customizing and master data in the SAP system are transferred to MTS automatically.

  • You can use a picklist to select working time attributes, or you can manually enter new working time attributes that are not yet displayed in the picklist.

  • You can release individual data records or release all data records at once.

  • You can double-click on individual data records to access a detail view.

  • You can enter long texts for individual data records in the detail view. You can use an SAP enhancement in the SAP system to create standard texts for frequently-used long texts and transfer them to notebooks.

  • You can accommodate customer-specific requirements that cannot be met using Customizing settings (for example, additional fields and special data checks). SAP enhancements and Java interfaces are available for this. For more information, see the Start of the navigation path Mobile Time Sheet 1.6 for Laptop Enhancement Guide that can be found at www.service.sap.com/instuides Next navigation step Installation & Upgrade Guides Next navigation step SAP Components Next navigation step SAP Solutions for Mobile Business Next navigation step Mobile Time & Travel Next navigation step Mobile T&T 1.6). End of the navigation path

  • You can cut, copy, and paste one or more rows of the data entry area. MTS also takes account of the information that you enter for a data record in the detail view.

  • You can enter working times for other employees.

  • You can use different field selections that you have defined in Customizing in the SAP system .

  • You can select the data entry period by entering a start and end date.

Restrictions

The check performed by MTS for recorded data records is not as extensive as the check performed by other user interfaces that are constantly linked to the SAP system . This means that data records accepted by MTS may cause an error message in the SAP system in the course of synchronization.

However, because the SAP system sends the check result to the user’s notebook, he or she can correct the data and transfer the corrected data to the SAP system in the course of the next synchronization.

In addition to the standard checks available in MTS , you can implement customer-specific checks . To do so, you use Java customer enhancements. For more information about customer enhancements for MTS , see the Mobile Time Sheet 1.6 for Laptop Enhancement Guide.

Example

Donna Moore works for a management consultancy and is involved in consulting projects for various customers. Her company uses various user interfaces of the Cross-Application Time Sheet (CATS).

While the employees who work at fixed work centers with a continuous connection to the SAP system record their working times using the CATS regular interface, Donna cannot do so because she often has no connection to the SAP system during her working time. MTS is therefore far more practical for Donna. It enables her to record her working times on the plane or in the train, for example, and then transfer the data to the SAP system later when she has a connection.