Shared Office Settings

Copy to outbox

This flag indicates that the documents sent by a user are to be placed in their outbox. You can then monitor the transmission information. If you select this field, it is advisable to set an expiry date for the outbox.

X

Confirmation prompt when deleting

This flag indicates that a dialog box is to be displayed before you delete something in the Business Workplace, asking you to confirm the deletion.

X

Resubmission only on working days

This flag indicates that documents are not to be resubmitted on weekends or public holidays but rather on the last working day before.

X

Factory calendar

In the field Factory calendar, select the factory calendar that corresponds to your region so that the system proceeds according to the appropriate calendar when the setting Resubmission only on working days is selected.

Germany (Baden-Württemberg)

Preset document classes

You choose this pushbutton to branch to the maintenance screen for the document classes that are directly displayed to users in the Business Workplace for selection when they use the Create function. The name under which the documents are displayed can also be maintained.

DOC - Word document

No notification of unread mails when logging on

This flag indicates that the dialog box that informs users of new messages when they log on to the SAP system is to be deactivated.

Execution of express messages in a new session

This flag indicates that a new session is to be opened when users call a function in the dialog box Express Information.

X

Preset expiry date for documents

When a document is created, the number specified here is added to the creation date and the expiry date resulting from the calculation is then preset. The creator or person to change a document can overwrite the expiry date.

If you do not specify a number, no expiry date is preset.

Expiry date of documents in the outbox

The number entered here is added to the creation date or the date the document was moved and the document is automatically deleted from the outbox when this date is reached. If the outbox is used as a folder for documents sent, it is advisable to make this setting so that the folder does not become too big.

If you do not specify a number, no expiry date is preset.

80 days

Warning for PC documents larger than

When calling PC documents, a dialog box is displayed when the size specified here is reached, giving you the option of canceling the function or downloading the document to the PC first.

If you do not specify a number, the dialog box is not displayed.

256 kilobytes

Connected components for external sending

The selections in this frame show which components are available for external sending. The administration of the components is carried out in SAPconnect.

Settings

You choose this pushbutton to branch to the SAPconnect administration screen.

No sending between SAP users

This flag indicates that internal sending is disallowed for all users of the Business Workplace.

External sending only via address management

This flag indicates that sending to external addresses is disallowed for all users of the Business Workplace.

No external sending via address management

This flag indicates that sending directly to Internet addresses, fax numbers, X.400 addresses, paging numbers, Remote Mail addresses and LDAP addresses is disallowed.

No external sending of confidential documents

This flag indicates that confidential documents cannot be sent externally in this system. In this case, confidential documents also remain in the Business Workplace of the recipients who have set automatic forwarding to an external address. This is the case even if these recipients have specified that forwarded documents are not to be placed in the inbox as well.

X

Reset buffers after

The number entered here specifies the time period after which the buffer is automatically deleted regularly. You have to specify this setting in order for changes to buffered addresses to become effective.

If the buffer is never to be deleted automatically, specify 9999.

If a buffer is not to be used, specify 0000.

12 hours

Reset buffer

You delete the address buffer manually by choosing this pushbutton.

Addresses from LDAP service

If you select this field, users in the Business Workplace can access addresses from the LDAP service connected to the SAP system.

LDAP settings

You choose this pushbutton to branch to the maintenance screen for LDAP settings.

Organizational objects

If you select this field, users in the Business Workplace can access organizational objects and, for example, use organizational units as recipients.

X

SAP Business Objects

If you select this field, users in the Business Workplace can access business objects and use them as recipients, for example.

X

No mail system group

If you select this field, the settings for the home addresses of the users have no significance.

X

Forward mails to

If you select this field, all messages received in this SAP system are forwarded to the SAP system specified in the field SAP System ID. This function is suitable for system landscapes in which one system is used as a central mail system.

SAP System ID

Specify the system name of the SAP system to which mails are to be forwarded.

Client

Specify the client of the SAP system to which mails are to be forwarded.

Consider user home addresses

If you select this field, messages received in this SAP system are placed in the inbox that is flagged as the user's home address. This can be in an SAP system or in another system connected in the mail system group.

The home address of each user is specified in the address management for each communication method used.