Mass Archiving

Use

As an administrator, you can execute this report in order to store several documents in an optical archive at the same time. SAP editor documents and SAPscript documents can be stored.

Prerequisites

You can only archive documents if an optical archive is connected to the SAP system and is also set for the documents in the Business Workplace. Documents from the Business Workplace can only be archived centrally by an administrator. Since PC documents and binary documents are not managed internally in the Business Workplace but in the SAP Knowledge Provider (to which an external storage system can be directly connected), they are not included in archiving initiated from the administration of the Business Workplace. The other documents are stored in the connected archive and can be displayed from there. If a user calls the Change function for an archived document, the document is automatically retrieved from the archive and stored in the SAP database again.

The connection to the SAP system is made using ArchiveLink. For information on the settings that you have to make in ArchiveLink in order to move documents from the Business Workplace to your optical archive, see the documentation ArchiveLink - Scenarios BC.

Features

You can restrict the documents to be archived according to the following criteria:

  • Document class

  • Document size

  • Last change date of documents.

Activities

Calling Mass Archiving Manually

Call transaction SOY8. A selection screen is displayed, in which you can restrict the documents to be archived. Then choose .

Scheduling Mass Archiving Regularly

Create a job that starts the program RSSOAPUT as a background job with the required variant and at the required times. For further information on scheduling background jobs, see the documentation on BC - Computing Center Management System.