Creating and Maintaining Default Documents

Prerequisites

To enable the creation of default documents for PC applications, the required version of this application must be available on your PC.

Context

As the administrator, you can define one or more default documents for the various document classes. The default documents are then used as templates for the creation of documents of this class. If several default documents exist for one document class, they are displayed to the user for selection.

Default documents are used in the following situations:

You wish to save files from the PC editor directly in the correct format. To do this, create an empty document. If your organization uses different versions of a PC application (such as, MS Word 7 and MS Word 8), you should have an empty default document for each version.
You are working with a PC application which expects a formatted transmission file (for example, PPT for PowerPoint or RTF for Rich Text Format).
You wish to use forms.

Procedure

Call transaction SO19.

You branch to the shared folder for default documents.
Choose .

Note

For PC applications that expect a formatted document from the start, you should create the document on your PC and then create it as a default document in the SAP system by using the function .
Enter the type of the PC document.
Assign a name and a title. These can contain, for example, the PC application and the version number.
Choose .
Edit the document.
Choose .

If it is a PC document, save the document under the proposed name and close the PC application.

Results

The default document has been created. To change a default document, perform step 1 of the procedure and choose .