Creating a Substitute

Context

Using this procedure, you can create a substitute who can access your folder areas when you are on vacation, for example, and who can display and process folders and documents there. If a substitute creates new documents in your name, he or she is entered as the creator and you as the owner of the document. Confidential documents are not displayed to the substitute.

Procedure


  1. In the Business Workplace, choose Start of the navigation pathSettings Next navigation step Private Office SettingsEnd of the navigation path.

  2. Select the Substitutes tab.

  3. Choose .

  4. Enter the name of the substitute and the time period in which the substitution is to be active.

  5. Specify the folders areas that the substitute can access:

    • Your inbox and outbox

    • Your private folders

    • The folders and documents in shared folders for which you have authorization.

  6. Choose .

Results

The substitute is created and becomes active at the specified time. The folder areas for which you have given the substitute authorization are displayed in the substitute's folder tree in addition to his or her own folder area.

You can specify more than one substitute. The substitutes that are currently active are flagged with the icon in the private office settings. You can change or delete substitutes that you have created at any time. Click to display further information on a substitute.