Searching for Distribution Lists

Use

Large, complex folders can be difficult to navigate, since there is no immediate way to tell where a distribution list is located. The Business Workplace features a search screen for distribution lists:

You can use the following values as search criteria:

Name (the name of a distribution list is unique)
Title
Folder area (private or shared)
Individual recipients

You also create new distribution lists on the distribution list search screen.

Procedure

In the Business Workplace, choose Distribution Lists.

This takes you to the Distribution Lists screen. In the lower part of the screen, you can expand the Private Distribution Lists node to display your private distribution lists.
In the Find Distribution List frame, select whether you want to search for a private or a shared distribution list and enter the search criteria.
Choose Start Search.

Result

The distribution lists that match your search criteria are displayed in the lower part of the screen. The distribution lists found are highlighted in color. The icon displayed for each distribution list indicates whether it is a subscription list:

Private or shared distribution list
Subscription list

The recipients are also flagged with icons that indicate the recipient type:

User
External addresses
Organizational units

The following functions are available in the list of results:

Function	Description
Display the number of recipients contained in a distribution list	In the context menu of the distribution list, choose Number of Recipients. All recipients of the distribution list and all recipients of distribution lists contained within it are counted. Recipients that occur several times are only counted once.
Display the recipients contained in a recipient list	Expand the node of the distribution list. All the recipients contained within it are listed. Distribution lists contained within the list can be expanded further.
Enter your name in or remove your name from a subscription list	In the context menu of the subscription list, choose Enter Name or Remove Name.
Display address data for a recipient	Double-click the recipient to select it.
Display distribution list	Double-click the distribution list to select it.
Change distribution list	Select the distribution list and choose .
Copy distribution list	In the context menu of the distribution list, choose Copy. Enter a new name and, if necessary, a new title. If necessary, select a different target folder. The copy of the distribution list is moved to the specified folder and inserted into the list of results.
Move distribution list to a different folder	In the context menu of the distribution list, choose Move. Select a target folder. Choose .
Print distribution list	In the context menu of the distribution list, choose Print. The distribution list is printed on the printer that is preset in your user profile.
Delete distribution list	In the context menu of the distribution list, choose Delete. The distribution list is temporarily stored in your trash folder. You have the option of undoing the deletion.
Delete entry from all distribution lists	You can only execute this function for shared folders if you have authorization for all the folders in which the distribution list is located. Specify the address that you want to delete in the Entry in DL field. Choose Edit Delete DL Entry. Choose .